Sr. Management Executive Assistant

Position Summary
The Sr. Management Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of the executive office. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between executives, employees, and external partners, helping to streamline communication and support strategic initiatives.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones
• Schedule flights for team members
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents
• Coordinate travel arrangements, including itineraries, accommodations, and expense reporting
• Serve as a point of contact between executives and internal/external stakeholders
• Organize and support meetings, including preparing agendas, taking minutes, and following up on action items
• Handle confidential information with discretion and professionalism
• Assist with project coordination and execution of strategic initiatives
• Maintain organized filing systems and ensure accurate recordkeeping
• Screen calls, emails, and requests, prioritizing as needed
• Support event planning and coordination for executive-level meetings or company functions

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism and discretion when handling sensitive information
• Proficiency in Adobe, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools
• Ability to multitask, prioritize, and adapt in a dynamic environment
• Strong attention to detail and problem-solving skill

Preferred Qualifications

• Experience supporting C-suite executives
• Bachelor’s degree or equivalent work experience
• Experience with project management tools or systems

Work Environment & Expectations

• Very Fast-paced, deadline-driven environment
• May require occasional after-hours availability to support executive needs
• May require traveling
• High level of collaboration across departments