Admin Svcs Associate

We are looking for an organized administrative team member to support daily operational activities in Columbus. This Long-term Contract position offers the opportunity to handle data administration, purchasing coordination, reporting, and stakeholder communication in a fast-paced onsite environment. The ideal candidate brings strong attention to detail, comfort with routine systems work, and the ability to keep records accurate, timely, and confidential.

Responsibilities:

• Maintain and update operational databases related to regulated programs, ensuring records remain accurate, complete, and audit-ready.

• Coordinate the purchasing process for supplies and services from request through documentation, while keeping financial and administrative records organized.

• Monitor a shared mailbox, respond to routine inquiries, and route messages to the appropriate contacts for timely follow-up.

• Prepare reports, spreadsheets, charts, and other supporting materials to help leadership review operational performance and key data points.

• Conduct administrative research, complete business forms, and organize documentation needed to support day-to-day departmental functions.

• Safeguard sensitive files and maintain structured recordkeeping practices for both digital and paper-based information.

• Assist with scheduling, logistics, and general office coordination to help ensure smooth execution of business activities.

• Minimum of 3 years of experience in an administrative support or executive assistant capacity.
• High school diploma or GED required.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and related tools.
• Ability to perform accurate data entry and maintain detailed records with a high level of precision.
• Strong written and verbal communication skills for interacting with internal teams and external stakeholders.
• Experience preparing reports, spreadsheets, and basic visual summaries from operational data.
• Comfortable handling multiple priorities, maintaining confidentiality, and working effectively in an onsite office setting.