Administrative Assistant I

Job Title: Administrative Assistant I
Location: Miramar, FL 33025
Duration: 11 months
Schedule: Monday - Friday, 8:00 AM - 5:00 PM (1-hour lunch)
Interview Process: In-person interview required

Note:

• Work Environment: Indoor office setting (cubicle environment)
• Business casual
• Jeans allowed (no rips or tears)
• No graphic t-shirts or sneakers

Key Responsibilities:

• Perform daily accounting support tasks as assigned
• Process remote check deposits
• Collect and review delivery copies, COD payments, and refusal logs from the warehouse
• Sort and analyze delivery documentation to identify discrepancies
• Issue credits based on delivery issues and warehouse refusal logs
• Scan and upload delivery documentation into the OnBase system
• Assist with resolving discrepancies related to deliveries and payments
• Maintain organized records and ensure accuracy in documentation
• Communicate with internal teams to support accounting and operational workflows

Required Qualifications:

• Strong attention to detail and organizational skills
• Ability to handle multiple tasks and prioritize effectively
• Basic proficiency in Microsoft Outlook (email communication)
• Comfortable working in an office-based, structured environment

Preferred Qualifications:

• Experience with SAP (preferred but not required)
• Prior experience in accounting support, billing, or administrative roles
• Familiarity with document management systems (e.g., OnBase) -

Experience & Responsibilities:

• 0-3 Years of Experience.
• Provides a variety of administrative and staff support services to an organizational unit.
• Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, processing incoming mail, answering phones, maintaining reports and other pertinent data.
• May assist in preparation and control of records, statistics, and reports.
• May administer various programs, projects, and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
• May train and assist other employees.
• Other duties as assigned.

Professional Skills:

• Ability to read and comprehend instructions.
• Correspondence, and memos.
• Able to write correspondence.
• Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Must have strong communication skills, both verbal and written.
• Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Deal with problems involving several discrete variables in standardized situations.
• Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, Access, and Project).
• SAP experience preferred.
• Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills. Strong organization, analytical, attention to detail and follow up skills.
• Must be able to work on multiple projects concurrently and capable of working with little direct supervision. Strong sense of urgency, organization and work ethic.

Position is offered by a no fee agency.