Permit Clerk

We are looking for a detail-oriented Permit Clerk to support permit administration activities in Lancaster, Pennsylvania. This Long-term Contract position is well suited for someone who enjoys working with documentation, coordinating reviews, and keeping records accurate in a fast-paced office setting. The person in this role will help ensure permit materials are processed efficiently, tracked carefully, and communicated to the appropriate teams.

Responsibilities:

• Examine permit submissions to confirm forms, supporting materials, and required details are complete before processing

• Input application information into designated databases and maintain precise records in alignment with local code requirements

• Route permit packages to the correct reviewers, departments, or approving parties and follow up as needed on status

• Maintain orderly physical and electronic files for permits, inspections, correspondence, and final approvals

• Prepare recurring and ad hoc activity reports to support internal tracking and management oversight

• Handle general administrative support duties such as scanning, copying, filing, mailing, and document organization

• Coordinate scheduling for permit-related meetings, manage calendars, assemble agendas, and assist with meeting notes

• Provide front-office and phone support by responding to inbound inquiries and directing questions appropriately.

• Background supporting permit processing, construction documentation, or building-related administrative work is highly preferred

• Experience in administrative support, office coordination, or a similar clerical role

• Strong data entry skills with a high level of accuracy and attention to detail

• Ability to organize and manage both paper and digital records effectively

• Comfortable handling inbound calls and supporting general receptionist responsibilities

• Proficiency with standard office software and database entry systems

• Clear written and verbal communication skills for working across departments and with the public