Logistics Coordinator

Benefits:

• Company parties
• Dental insurance
• Health insurance
• Paid time off

Work Location: In-person (office) no hybrid or remote work.

WHO WE ARE:
We are an end-to-end Renewable Energy provider. We offer products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Microgrids, Energy storage, Hydroponic farming, and Rain Water/Grey Water collection systems. We have been experiencing tremendous growth in all these areas and operate under several government rebate programs that ensure a steady and reliable flow of revenues. Our company handles the entire flow of providing these products and services beginning with Sales, Provisioning, Design and Engineering, Contracting and Construction, Servicing and Maintenance. If you are passionate about the EV industry and working with awesome teams in a fast-growing company, we want to speak with you! Join us in making a meaningful impact!

JOB SUMMARY:
This role is in-office, Monday - Friday, 8:30 AM to 5:00 PM in Costa Mesa, CA. We are seeking a highly organized and detail-oriented Logistics Coordinator to manage the end-to-end flow of materials, tools, and equipment across multiple construction sites. This role acts as the primary liaison between construction teams, procurement, and vendors to ensure the timely and efficient delivery of materials, maintain accurate inventory levels, and uphold quality standards. The ideal candidate will be proactive, collaborative, and experienced in inventory control, procurement processes, and logistics coordination.

JOB RESPONSIBILITIES:
The role involves liaising with various teams overseeing transportation of materials, inventory of tools and supplies, company truck fleet
and ensuring timely deliveries
Collaborate closely with various departments to support all material management activities and site inventory management
Serve as primary liaison between the construction teams and the Procurement team regarding tools, equipment, and inventory
Communicate with vendors, suppliers and construction team to ensure proper delivery times that align with construction delivery schedules
Become proficient in the use of various elements of the Procurement process
Assist in the generation processing and collection of applicable documentation and Warranty Claims
Provide guidance to Foremen and Project Managers for processing and filing of ordering documentation
Prepare and distribute daily receiving and inventory reports to project team
Update tools, equipment and material tracker daily and provide to team
Develop and maintain a good working relationship with subcontractors; vendors and construction team to strengthen company position
Assist the construction management team in displaying and promoting the company values and culture while representing the company in professional manner.
Ensure that materials meet quality standards and are delivered on time to support project schedules
Identifying equipment/material shortages with supply chain management team.
Maintain an up-to-date database of staged received material and equipment to report to management
Ensure all procurement activities align with company safety policies and quality standards
Regularly review supplier performance discrepancies within material deliveries and report to management
Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool
Conduct inventory audits and address discrepancies promptly
Ensure proper handling and storage of materials to prevent damage or loss
Collaborate with project teams to resolve any material quality issues that arise
Maintain detailed records of material quality assessments supporting quality control
Logistics Coordination and Distribution
Ensure that materials are stored safely and securely on-site supporting easy access for teams
Maintain accurate documentation related to procurement inventory and material usage
Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool.
Ensure proper handling and storage of materials to prevent damage or loss.
Candidates should have experience in logistics and inventory management
Strong communication skills and proficiency in Microsoft Office are required
Must have a strong knowledge of inventory management material tracking and auditing
Knowledge of Procurement and Material Management processes

QUALIFICATIONS:
Experience: Proven experience in materials management preferably within the construction industry
Skills: Strong organizational analytical and problem-solving skills
Technical Proficiency: Proficient in inventory management software and tools
Interpersonal Abilities: Excellent communication and interpersonal skills with a focus on collaboration
Education: Preferred 5+ years in construction related field or degree in supply chain management.
Experience: Proven experience in materials management preferably within the construction industry.
Skills: Strong organizational analytical and problem-solving skills.
Technical Proficiency: Proficient in inventory management software and tools.
Must have a strong knowledge of inventory management material tracking and auditing.
Prior inventory management experience on industrial or commercial construction.
OSHA 30 certification a plus.

Education and Experience:
Proficient in engaging effectively with individuals at all levels, including C-level executives.
Experience working with Smartsheet is preferred
Knowledge of construction processes, safety regulations, and building codes.
Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion
Experience multitasking, and working in a fast-paced, demanding environment
Excellent spelling, grammar, and editing skills required
Excellent communication (verbal and written) and interpersonal skills required
Ability to perform well independently as well as part of a team
Ability to develop strong relationships with all levels of employees

Physical Requirements:
Stand, walk, sit, talk, hear, type, and write.
Reach with hands and arms, bend, stand on a stool, or climb, and use fingers and hands to feel objects, tools, or controls.
Use standard office equipment such as computers, smartphones, printers, photocopiers, etc.
Prolonged periods of sitting at a desk and working on a computer.
Lift files and open desk drawers and filing cabinets.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and skills required.

AAP/EEO Statement:
Zero Impact Energy is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability.

Job Type:Non-Exempt Hourly

Pay: $28.00 - $32.00

Schedule:
8-hour shift Mondays Fridays

Ability to commute/relocate:
Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required)