Clinical Distribution Coordinator in San Diego, CA

Title: Manufacturing - Distribution Coordinator

Location: San Diego, CA 92121

Duration: 3 Months

Onsite Position

Shift - Mon-Fri 8AM - 4:30PM

Job Description:

This position is responsible for the scheduling, processing, and auditing of clinical supply orders based on client request.

Specific Duties, Activities, And Responsibilities included but are not limited to:

• Coordinate and dispatch shipments of clinical trial material to clinical sites.

• Work with Project Management to define study specific distribution needs.

• Process orders, assemble folders (on-site and offshore generated).

• Audit folders for accuracy against customer requests and source documentation.

• Run reports to understand and coordinate workflow based on daily and weekly outlooks

• Ensure orders are processed and dispatched based on agreed turnaround time.

• Responsible for 95% completion of work to floor the day before and adhere to shift processing expectations set by supervisor.

• Coordinate with Distribution Project Coordinators and support issues resolution solutioning.

• Coordinate destructions of existing material on site

• Create and maintain just in time labeling worksheets

• Maintain distribution group mailboxes and ensure shipments are scheduled accordingly.

• Support distribution execution group to resolve operational and document related issues.

• Work with Quality, IT, Inventory, and other supply chain functions to resolve issues regarding order processing.

• Coordinate with Import / Export Coordinator and Distribution Project Coordinator with international order processing and documentation preparation.

• Responsible for Fedex and non-FedEx bookings, invoice creation and green light attainment.

• Understand and use source documentation i.e. Distribution Summary, Distribution Master Checklist in conformance to Client Standards.

• Ensuring that clinical supplies are shipped in compliance with all applicable SOPs and in accordance with the customer approved study specific Distribution Summary Protocol/Checklist.

• Acknowledge shipment is dispatched in IVRS when required.

• Generating shipment documents for the requested Clinical Trial Materials.

• Support / Review Commercial (proforma) Invoice templates in conjunction with Distribution Project Coordinators.

• Understand and adhere to all relevant standard operating procedures (SOPs) and GMP requirements.

• Perform related duties, special projects and/or other functions as required.

Position Requirements:

• Required to have a high-level attention to detail while managing multiple projects and/or priorities under tight deadlines.

• Strong computer skills are required – (including, but not limited to, Microsoft Word, Power Point, and Excel)

• Distribution and Supply Chain experience is preferred.

• Excellent written, verbal, and interpersonal communication skills are required.

• Ability to understand and process written and verbal instructions effectively.

• Demonstrate strong analytical skills and problem-solving skills

Physical Requirements

• Able to walk, stand, and sit for an extended period of time depending on assigned task.

Education or Equivalent:

• High School Degree required with a minimum of 2-4 years of relevant industry experience.