Project Administrator

Job Title: Project Administrator
Job Description

The Project Administrator will play a pivotal role in supporting project operations by managing bids, subcontractor communications, and administrative tasks. This position requires a reliable and motivated individual to assist in various project-related activities and ensure smooth execution.

Responsibilities

• Assist with all bids to Blue Book and track them effectively.
• Send out bid requests to vendors as needed.
• Organize all subcontractor quotes and save bid documents in Dropbox.
• Monitor subcontractor master contracts and execute Contracts or POs in Foundation.
• Enter job-specific budgetary data into Foundation.
• Send out job start-up emails to all staff.
• Acquire prevailing wage information and affidavits upon job completion.
• Issue POs to all subcontractors, following PM’s direction for project-specific contracts.
• Process daily job reports and submit them to customers when required.
• Manage paperwork for new subcontractor vendors, including contractor’s license, W-9, insurance, and master subcontract.
• Monitor dispatched jobs through Foundation for ESA, Goodwill, and Sound Transit, ensuring proper updates and closures.
• Accept all ESA jobs through their website and ensure accurate communication with dispatch.
• Provide estimates to ESA, load descriptions and billing information, and track invoices on the AR sheet.
• Monitor Sound Transit and Goodwill websites, load information, and close out jobs once completed.
• Handle all service billing, including online submissions and emailing invoices to customers.
• Prepare reports from Foundation for service billings and manage A/R lien waivers.
• Issue credits, rebillings, and manage initial collections for service customers.

Essential Skills

• Experience in construction administration and project administration.
• Proficiency in Microsoft Office and document control.
• Strong customer service and administrative support skills.
• Competence in data entry and bid requests handling.

Additional Skills & Qualifications

• Reliability and motivation to assist in all situations.

Why Work Here?

Embrace the opportunity to work in a dynamic environment where your contributions are valued. Our company fosters a supportive culture that encourages professional growth and collaboration.

Work Environment

The role involves using technologies such as Foundation and Dropbox. The work environment is structured yet flexible, encouraging proactive communication and coordination across teams.

Job Type & Location

This is a Contract to Hire position based out of Kent, WA.

Pay and Benefits

The pay range for this position is $32.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kent,WA.

Application Deadline

This position is anticipated to close on Jun 10, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.