New Trial Intake Research Coordinator

Job Title: New Trial Intake Research Coordinator

Job Description

The New Trial Intake Coordinator supports the cancer center and principal investigators by managing all intake activities for new clinical studies. In this role, you serve as the primary liaison between industry sponsors, internal study teams, and principal investigators to ensure a smooth and efficient trial start-up process. You complete feasibility questionnaires, schedule and coordinate onsite visits, and manage all related communications before transitioning selected trials to the regulatory team. This position offers the opportunity to build a career in clinical research with growth potential into other therapeutic areas or leadership roles, in a flexible hybrid work arrangement.

Responsibilities

• Serve as the main liaison between industry sponsors, internal cancer center teams, and principal investigators during the new trial intake process.
• Coordinate and complete feasibility questionnaires accurately and on time for potential new clinical trials.
• Organize, schedule, and manage onsite sponsor visits, including logistics and follow-up activities.
• Coordinate all communications related to new trial intake, ensuring timely and clear responses to sponsors and internal stakeholders.
• Manage daily email correspondence with industry sponsors and principal investigators to address questions, share updates, and resolve issues.
• Ensure all required intake documents are completed, reviewed, and signed by appropriate parties before site selection.
• Schedule and coordinate meetings with sponsors, principal investigators, and internal teams, including sending invitations and managing calendars.
• Create and distribute meeting agendas that clearly outline objectives, topics, and responsibilities.
• Facilitate and run meetings related to trial feasibility and site selection, ensuring action items are documented and followed up.
• Collaborate with internal teams to gather necessary operational, clinical, and feasibility information for sponsor review.
• Maintain organized records of communications, questionnaires, and documents related to each potential trial.
• Once a site is selected, transition the study efficiently and accurately to the regulatory team, ensuring all relevant information is handed off.
• Support continuous improvement of intake processes by identifying bottlenecks and proposing practical solutions.
• Demonstrate strong organizational and project management skills to manage multiple concurrent trial opportunities and deadlines.

Essential Skills

• Minimum of 2 years of clinical trials experience as a Clinical Research Coordinator.
• Hands-on experience in clinical research and clinical trials operations.
• Experience communicating directly with industry sponsors in a clinical research setting.
• Strong understanding of feasibility questionnaires and their role in site selection.
• Proven ability to coordinate site activation and early trial start-up activities.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills, with the ability to coordinate effectively with internal and external teams.
• Ability to work independently and proactively in a fast-paced, deadline-driven environment.

Additional Skills & Qualifications

• Familiarity with oncology clinical research and understanding of oncology terminology.
• Experience working with cancer centers or oncology-focused clinical trials.
• Ability to build professional relationships with sponsors, investigators, and cross-functional teams.
• Interest in career growth within clinical research, including opportunities in other therapeutic areas or leadership roles.

Work Environment

This is a hybrid position that combines remote and onsite work. You will typically work from home four days per week and be onsite one day per week, with flexibility in selecting the onsite day based on schedules and operational needs. The role is highly collaborative and relies on regular communication via email, virtual meetings, and in-person interactions when onsite. The environment is professional, organized, and focused on advancing clinical research, particularly in oncology, with access to a variety of roles and growth opportunities within the broader research organization.

This is a Contract to Hire position based out of Detroit, MI.

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Detroit,MI.

This position is anticipated to close on Jun 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.