Receptionist

The Front Office Coordinator serves as the first point of contact for visitors, clients, and employees while ensuring smooth daily administrative and office operations. This role manages front desk responsibilities, supports internal teams, and maintains an organized, professional office environment.

Key Responsibilities

Front Desk & Reception

Greet and assist visitors, clients, and vendors in a professional and welcoming manner

Answer and route incoming phone calls and emails

Manage incoming and outgoing mail, deliveries, and courier services

Maintain visitor logs and office security procedures

Administrative Support

Provide administrative support to management and office staff

Schedule meetings, appointments, and conference rooms

Prepare correspondence, reports, and office documentation

Assist with data entry, filing, and record maintenance

Office Operations

Maintain office supplies inventory and place orders as needed

Coordinate office maintenance requests and vendor services

Ensure common areas and reception spaces remain organized and presentable

Support onboarding logistics for new employees

Customer Service

Respond to general inquiries from clients and internal staff

Assist with customer communication and follow-ups

Maintain a high level of professionalism and confidentiality

Qualifications

High school diploma or equivalent required; Associates degree preferred

2+ years of front office, receptionist, or administrative experience

Strong communication and interpersonal skills

Proficient in Microsoft Office (Outlook, Word, Excel)

Excellent organizational and multitasking abilities

Professional demeanor and customer-service mindset

Preferred Skills

Experience supporting multiple departments

Scheduling or calendar management experience

CRM or office management software experience

Ability to work independently in a fast-paced environment

Work Environment

Professional office setting

Full-time, onsite position

Standard business hours