Administrative Assistant

We are looking for an Administrative Assistant to support daily business and ministry operations for a church office. This contract opportunity is ideal for someone who is highly organized, detail-oriented, and comfortable managing a mix of administrative, financial, and communication-related tasks. The person in this role will help maintain accurate records, coordinate office activities, and provide dependable support to staff, members, and guests.

Responsibilities:
• Enter weekly donation and deposit information with a high level of accuracy and maintain organized financial records.
• Process approved invoices and requisitions for budgeted expenses while supporting routine accounts-related activities.
• Order office, equipment, and educational materials and track inventory to help ensure supplies remain available.
• Maintain and update membership and contribution records, including changes to contact information and status updates.
• Provide day-to-day administrative support by answering inquiries, coordinating schedules, greeting visitors, and assisting with office correspondence.
• Arrange travel logistics such as flights and hotel reservations for staff, members, and visiting guests.
• Support communication efforts by helping manage announcements, bulletins, programs, social media updates, database content, and website-related information.
• Prepare contribution statements, required tax documentation, certificates, resolutions, mailing lists, and other reports as needed.
• Assist with incoming and outgoing mail, special events, ministry projects, and additional office duties assigned by leadership.• Experience in administrative support, office coordination, or a similar clerical role.
• Ability to manage calendars, respond professionally to inquiries, and handle multiple priorities efficiently.
• Strong data entry skills with close attention to detail and accuracy in recordkeeping.
• Proficiency with Apple devices, including iMac, MacBook Pro, and MacBook Air.
• Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Publisher or similar publishing software.
• Familiarity with social media content support and updating digital communication channels.
• Comfortable handling confidential financial and member information with discretion and professionalism.