Parts Coordinator

Job Title: Parts Coordinator

Job Description

The Parts Coordinator is responsible for processing both internal and external parts orders, generating purchase orders, and supporting the field service team with timely and accurate parts fulfillment. This role involves managing inventory records, expediting critical parts, coordinating vendor returns and credits, and assisting with physical inventory counts. Additionally, the position supports warehouse operations, including shipping, receiving, and occasional parts delivery or pickup. The ideal candidate will be highly organized, customer-focused, and comfortable working across office, warehouse, and field environments.

Responsibilities

• Process emergency and routine parts orders for the technical service field team.
• Handle internal and external customer parts quotes and orders.
• Create and submit purchase orders based on parts needs to appropriate vendors.
• Suggest parts recommendations to external customers.
• Perform warehouse functions such as shipping, receiving, and validating orders to ensure delivery accuracy.
• Deliver and pick up parts from vendors and customers as needed, utilizing a pull truck available during work hours.
• Maintain appropriate inventory records and expedite critical parts when necessary.
• Process vendor return authorizations for damaged and poor quality products.
• Make inventory corrections, adjustments, and price changes.
• Track and maintain all core returns to vendors for credits.
• Assist in bi-annual physical inventory counts.
• Communicate and follow up with various vendors and customers for order updates.

Essential Skills

• Experience with ERP software, with 1-2 years in SAP being a plus.
• Proficiency in ordering processes for emergency and routine parts orders for technical service field teams.
• Ability to calculate figure amounts like discounts, interest, commissions, proportions, and percentages.
• Competence in making inventory corrections and counts.
• Proficiency in SAP, Microsoft Office, and Excel database management.
• Strong procurement and customer service skills.

Additional Skills & Qualifications

• High School diploma or GED required; A.A. Degree preferred but not mandatory.
• 2 years minimum experience in the field or a related area.
• Knowledge of Caterpillar/Waukesha engines is a plus.
• Strong organizational and communication skills, particularly in vendor and customer interactions.

Work Environment

The work environment encompasses office, warehouse, shop, and field settings. Travel is occasionally required, and the ability to lift 50 lbs is often necessary. The role may occasionally involve visiting industrial and manufacturing settings.

This is a Contract to Hire position based out of Crescent, OK.

The pay range for this position is $26.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Crescent,OK.

This position is anticipated to close on Jun 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.