Administrative Assistant

Administrative Assistant

A well-established company specializing in custom outdoor shade solutions is seeking a professional and organized Administrative Assistant to support daily office operations and a growing team.

This role is ideal for someone who enjoys working in a fast-paced small office environment and can efficiently manage administrative tasks while supporting customer communication, scheduling, and office coordination.

Responsibilities

• Answer and direct incoming phone calls professionally
• Create invoices and estimates using QuickBooks
• Manage scheduling and appointments through Google Calendar
• Assist with billing and general office administration
• Use Excel and Outlook for communication, tracking, and reporting
• Support daily operations in a small office environment
• Communicate with customers regarding appointments, estimates, and project updates
• Maintain organized digital and physical records
• Assist management with administrative support and special projects
• Coordinate internal communication between office staff, sales, and installation teams
• Help ensure accurate documentation and timely follow-up with customers

Qualifications

• Minimum 3 years of administrative support experience required
• Experience with QuickBooks required
• Proficient in Microsoft Office, including Excel and Outlook
• Strong organizational and multitasking skills
• Professional communication and customer service skills
• Ability to work independently and in a team-oriented environment
• Reliable, detail-oriented, and comfortable working in a busy office setting
• Bilingual English/Spanish preferred
• Experience in construction, home improvement, manufacturing, or service industries is a plus

Schedule & Compensation

• Full-time position
• Monday through Friday
• Compensation based on experience