Administrative Assistant - Contracts & Compliance

Join Our Team

We are seeking a highly organized, detail-driven Administrative Assistant to support our Corporate Administrator, executive leadership, and Bid Division Manager. This is a high-impact role where you’ll help keep operations running smoothly, ensure compliance across projects, and play a key role in supporting business-critical initiatives.

If you thrive in a fast-paced environment, excel at managing multiple priorities, and take pride in precision and professionalism—we’d love to hear from you.

What You’ll Do

• Conduct research on jurisdictions, regulations, and compliance requirements
• Support and coordinate cross-functional special projects
• Track and analyze data using Excel (formulas, reporting, dashboards)
• Maintain and organize legal and contractual documentation
• Ensure all projects have executed customer contracts in place
• Manage change orders and track project scope updates
• Oversee compliance requirements (licensing, insurance, billing, lien waivers)
• Assist with negotiating and finalizing vendor and equipment agreements
• Coordinate meetings via Microsoft Teams (scheduling, follow-ups, minutes)
• Draft and edit reports, correspondence, and legal documents
• Maintain corporate records and shared files
• Provide executive-level administrative support
• Serve as backup to Corporate Administrator when needed

What You Bring

• Proven experience as an Administrative or Executive Assistant (or similar role)
• Background in construction, AV, or technical environments preferred
• Associate’s degree or higher (Electronics or related field preferred)
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage confidential information with professionalism
• Comfortable multitasking and prioritizing in a fast-paced setting
• Familiarity with OSHA or safety standards is a plus
• Typing speed of 60+ WPM

Why Join Us?

• Work closely with executive leadership
• Be part of impactful, high-visibility projects
• Collaborative and professional team environment
• Opportunity to grow within a stable, industry-driven organization

Apply today and bring your organizational expertise to a role where it truly matters.