Administrative Assistant

We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes.

Responsibilities:
• Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel.
• Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation.
• Prepare and issue eligible over-the-counter permits while ensuring records are properly documented.
• Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review.
• Enter and update plan review details from various departments within the tracking system and produce reports as needed.
• Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases.
• Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met.
• Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public.
• Provide additional administrative and clerical support to the building division as assigned.

We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes.

Responsibilities:

• Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel.

• Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation.

• Prepare and issue eligible over-the-counter permits while ensuring records are properly documented.

• Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review.

• Enter and update plan review details from various departments within the tracking system and produce reports as needed.

• Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases.

• Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met.

• Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public.

• Provide additional administrative and clerical support to the building division as assigned.