Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support.

Responsibilities:
• Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence.
• Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities.
• Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects.
• Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements.
• Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines.
• Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files.
• Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects.
• Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.

We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support.

Responsibilities:

• Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence.

• Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities.

• Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects.

• Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements.

• Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines.

• Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files.

• Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects.

• Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.