Facilities Coordinator

• Maintains physical space, ensuring a safe, clean, and functional environment
• Receives, manages, and processes work order requests; ensure problems are resolved quickly
• Acts as liaison between staff and any outside contractors needed to resolved specialized problems
• Drafts and implements preventative maintenance schedules for buildings and equipment
• Ensures safety standards are followed throughout facilities
• Coordinates and provides safety escorts for staff to their cars or BART stations
•  Participates in the emergency preparedness planning team
• Maintains the inventory of supplies; reorders as needed
• Coordinates trainings for Facilities staff, including those who provide safety escorts
• Coordinates and assists in delivery of supplies to different sites and locations
• Perform other related duties as assigned

• Fosters an environment that promotes trust and cooperation among clients and staff.
• Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.
• Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days, and other events.
• Participates in general membership meetings, fundraisers, and other public events, as required.
• Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.
• Attends AHS staff retreats and Board of Directors meetings, as required.
• Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency.

• High school diploma required and at least two years of related experience required

• Associates degree preferred
• Valid California Driver’s License, insurance, and ability to travel as required

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Experience handling internal moves
• Excellent organizational skills and attention to detail.
• Ability to perform well in a fast-paced environment. 
• Working knowledge of work order management system
• Demonstrate teamwork ability
• Flexibility must be available to work overtime hours and weekends as needed
• Ability to perform data collection and utilize tools and systems to maximize efficiency at the assigned work location

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.