Administrative Assistant - Accounts Coordinator

About Pike Title

Pike Title is a veteran-owned and led title agency committed to service, excellence, and reliability in real estate settlements. With offices in Lynchburg, Roanoke, Salem, Smith Mountain Lake, and Waynesboro, Virginia, we help buyers, sellers, real estate agents, and lenders successfully navigate the home-buying process.

We are growing and looking for a detail-oriented Administrative Assistant to join our Lynchburg team. This is an excellent opportunity for someone who enjoys working with numbers, verifying information, solving problems, and being part of a collaborative team. No prior title or escrow experience is required—we will provide all necessary training.

Position Overview

The Administrative Assistant plays a critical role in ensuring the accuracy and security of real estate settlement transactions. This position is responsible for reviewing financial information, verifying transaction details, coordinating disbursements, confirming wire instructions, and helping ensure that every transaction is completed accurately and efficiently.

Because this role involves handling financial information and large monetary transactions, exceptional attention to detail is essential.

Key Responsibilities

• Review settlement transactions for accuracy and completeness.
• Verify financial figures related to taxes, loan payoffs, seller proceeds, commissions, and other disbursements.
• Confirm and process outgoing wire transfers using established security procedures.
• Verify wire instructions and assist in fraud prevention efforts.
• Track and maintain records of deposits, receipts, and disbursements.
• Prepare and process checks and ensure timely delivery to clients and vendors.
• Communicate with lenders, real estate agents, attorneys, and clients to obtain and verify information.
• Assist with data entry, document review, filing, and other administrative tasks.
• Work closely with team members to ensure transactions are completed accurately and on schedule.

Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while contributing to a team environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Professional, dependable, and trustworthy.
• Prior experience in administrative support, bookkeeping, accounting, banking, finance, or customer service is a plus but not required.

What We're Looking For

The ideal candidate is someone who:

• Enjoys working with numbers and verifying information.
• Takes pride in accuracy and catching mistakes before they become problems.
• Is dependable and follows established procedures.
• Learns quickly and is comfortable using technology.
• Works well with others and contributes to a positive office culture.