Weighmaster

Make a Real Impact with McGill Environmental Systems

At McGill, our purpose is to rebuild the soils that support life on our planet. We turn biodegradable waste into high-quality compost that helps restore depleted soils and supports a cleaner, greener future. Using advanced composting technology, we handle a wide range of organic materials—safely, reliably, and with purpose. We believe real environmental change should benefit people, the planet, and the economy. We take pride in our role within the communities we serve, contributing positively to a cleaner, healthier, and sustainable environment.

Driven by our core values of Excellence, Integrity, Accountability and Collaboration, we are committed to fostering a culture of continuous improvement, and strive to create a rewarding, safe, and empowering workplace for all.

When you join McGill, you're joining a team that values hard work, innovation, and doing what's right—for our colleagues, our customers, our communities, and the Earth. Whether you're working with machinery, logistics, or sales, your work directly supports a greener, healthier future.

Purpose of the Role:

The purpose of the Weighmaster / Administrative Assistant role is to ensure the accurate and efficient processing of inbound and outbound truck transactions while supporting essential office and financial operations. This position serves as a critical link between drivers, operations, and accounting by maintaining precise weight records, preparing required shipping documentation, entering and reporting data, and assisting with invoicing and accounts payable functions. By upholding accuracy, organization, and professional communication, this role helps maintain compliance, supports operational continuity, and contributes to the overall success of the company's daily operations.

How You Make an Impact:

In this role, you directly contribute to operational accuracy and efficiency by ensuring precise truck weights and proper documentation, supporting both regulatory compliance and smooth logistics operations. Your attention to detail in data entry and reporting provides leadership with reliable information for decision-making and financial tracking. By assisting with invoice preparation and accounts payable processes, you help maintain strong vendor relationships and timely payments. Through organized, responsive office support and professional interactions with drivers and team members, you help create a seamless daily workflow that keeps the operation running effectively.

Position Summary:

The Weighmaster / Administrative Assistant is responsible for managing daily scale operations and providing administrative support to ensure accurate documentation, efficient office workflow, and compliance with company procedures. This role oversees the weighing of commercial vehicles, preparation of Bills of Lading, data entry, reporting, and accounts payable assistance while maintaining organized records and delivering professional customer service to drivers, vendors, and internal staff.

Shift hours: Monday - Friday 7:00AM - 3:30PM

Key Responsibilities:

Preforms office operations to ensure company requirements are sufficiently met daily.
Weighs all commercial trucks by operating industrial scale.
Completes Bills of Lading
Enters data into various software programs
Operates standard office equipment efficiently to include:
multi-line telephone system
facsimile machine
photocopy machine
postage meter
calculator
computer/printer
Provides daily, bi-monthly, and monthly spreadsheets as required.
Assists in invoice preparation and entry into accounts payable system.

Qualifications:

Associate's degree (A. A.) from accredited college or university; or two to four years related experience and/or training; or equivalent combination of education and experience.
Previous weighmaster, scale house, logistics, or administrative experience preferred.
Strong data entry skills with high attention to detail and accuracy.
Proficiency in Microsoft Office (Excel, Word, Outlook) and other business software.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Strong communication and organizational skills.
Basic knowledge of accounts payable processes preferred.

Physical Demands:

Ability to sit for extended periods while performing administrative tasks
Ability to stand for extended periods while operating the scale
Frequent use of hands and fingers to operate computer, calculator, and other office equipment
Ability to walk between office and scale house areas as needed
Occasional lifting and moving of items up to 25 pounds
Visual acuity to read computer screens, scale displays, and printed documents for prolonged periods

Work Environment:

Work is conducted in both indoor and outdoor areas of the facility. Employees may be exposed to dust, dirt, mud, loud noise, strong odors, heavy machinery in proximity, and potentially extreme weather conditions. Terrain may be uneven, soft, or shifting. Low/variable lighting and slip, trip, or fall hazards should be expected. Appropriate personal protective equipment (PPE), including safety harness, hard hat, high-visibility apparel, safety footwear, gloves, safety glasses, and issued lighting devices, will be provided and must be worn as required when on site. When applicable, employees required to wear a respirator must successfully complete a company-provided medical evaluation and fit test prior to use and maintain ongoing compliance with all applicable training and certification requirements.

At McGill Environmental Systems, we offer competitive benefits:

Competitive pay rates

On-demand "Daily Pay" Option

401(K) with Company Match

Medical

Dental

Vision

Health Saving Accounts

Paid Time Off

Tuition Reimbursement

Career Advancement Opportunities

Training & Development

Equal Employment Opportunity Statement

The McGill Environmental Systems Family of Companies is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We do not discriminate against any applicant or employee based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, discipline, and termination. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation, and we encourage individuals of all backgrounds to apply.

Compensation details: 19-20 Hourly Wage

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Weighmaster

About this job

Make a Real Impact with McGill Environmental Systems

At McGill Environmental Systems, we offer competitive benefits:

Equal Employment Opportunity Statement

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