Executive Assistant - Real Estate

Executive Assistant - Real Estate

Location: Short Hills, NJ

Salary: $60,000 per year

Position Type: Full-Time (Flexible Hours – Not a 9–5 Role)

The Opportunity

We are seeking a high-level Executive Assistant - Real Estate to support a top-producing, fast-paced luxury real estate broker. This is not an entry-level role; we are looking for a sharp, proactive, solutions-driven professional who thrives in a high-performance environment.

As the broker’s "right hand," you will manage day-to-day operations, client experiences, and field support, ensuring a seamless, white-glove level of service across every touchpoint.

Key Responsibilities

Client & Field Support

• Accompany the broker on property showings, listing appointments, and client meetings.
• Prepare homes for showings (lighting, staging adjustments, and presentation perfection).
• Serve as a professional, knowledgeable point of contact for high-net-worth clients.

Listing & Transaction Coordination

• Organize listing materials, presentations, and necessary documentation.
• Coordinate photography, staging, videography, and marketing timelines.
• Ensure all compliance documents (disclosures, agreements, etc.) are complete and accurate.
• Track transaction milestones and communicate updates with clients, attorneys, and agents.

Operations & Administrative Excellence

• Manage calendars, appointments, and daily priorities with precision.
• Anticipate needs and proactively solve problems before they arise.
• Maintain CRM systems, client databases, and follow-up systems.

Marketing & Brand Support

• Assist with listing launches, social media coordination, and marketing campaigns.
• Coordinate brochures, email blasts, and promotional materials to maintain an elevated brand presence.

Requirements & Qualifications

• License: Must hold an Active New Jersey Real Estate License (Required).
• Experience: 2+ years in real estate, preferably supporting a top-producing agent or team.
• Knowledge: Strong understanding of contracts, transactions, and listing processes.
• Skills: Exceptional organizational skills and tech-savviness (MLS, CRM, digital marketing platforms).
• Communication: Polished and professional written and verbal communication.

Who You Are

• Proactive: You don’t wait for instructions; you anticipate what needs to be done.
• Resilient: You remain calm under pressure and thrive in a fast-paced environment.
• Detail-Oriented: You believe that "the little things" are what make a luxury experience.
• Professional: You are loyal, trustworthy, and maintain a drama-free, client-focused attitude.

Why Join? This is a unique opportunity to work alongside one of the region’s top real estate professionals and gain hands-on experience in luxury real estate, high-level negotiations, and elite client service. If you are looking for a role where you will be challenged and valued—this is it.