District Systems Analyst Manager

Title: District Systems Analyst Manager

Classification: Exempt

Position Summary

The District Systems Analyst Manager plays a vital role in supporting multiple branch leadership teams by providing robust administrative, financial, and operational oversight. This role is instrumental in ensuring accuracy across timekeeping, billing, collections, and financial reporting while maintaining the integrity of operational data district wide. Leveraging a solid foundation in finance, project coordination, and organizational systems, the Manager drives strategic decision-making through detailed data analysis and continuous process improvement.

This position includes monthly travel (between 5 to 10 days) to audit, train, and assist local branches, ensuring alignment with company policies and performance expectations.

Key Responsibilities

Financial Oversight & Reporting

• Review financial reports and KPI's across branches to help drive increased profit margins.

• Create, analyze and manage sales and billing reports.

• Support contract and proposal preparation and revisions.

• Ensure accurate labor costing and payroll by auditing timecard systems and proper allocation.

• Review branch invoices to validate compliance with customer contracts and rate accuracy.

• Maintain the health of accounts receivable by actively managing accounts over 90 days and ensuring timely collections.

• Oversee data input into client portals, ensuring timely submissions and corrections within one business day.

Operational Process Management

• Manage job number entry and tracking in the Viewpoint system to avoid payroll delays and ensure project visibility.

Team Training & Process Standardization

• Train and lead administrative teams on billing and collection processes, ensuring compliance with Standard Operating Procedures (SOPs).

• Conduct regular audits of timecard reporting (TCR) to maintain accuracy and identify opportunities for operational enhancements.

Core Competencies

• Financial Planning & Analysis

• Project Coordination & Administrative Operations

• Timekeeping & Payroll Systems (e.g., Viewpoint, TCR)

• Accounts Receivable Management

• Data Integrity & Compliance Audits

• SOP Development & Process Documentation

• Team Leadership & Staff Training

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related discipline (required); advanced degree preferred.

• Preferably 5 years of progressive experience in finance, accounting, or operational management.

• Proficient in financial software systems and advanced Microsoft Excel functions.

• Strong analytical skills with meticulous attention to detail.

• Proven history of managing competing priorities in a dynamic, fast-paced environment.

• Excellent communication skills with the ability to lead, influence, and collaborate across teams.

• Self-motivated, energetic, and accountable, with a proactive problem-solving mindset.

• Demonstrates intellectual curiosity and a commitment to continuous process improvement.