Administrative Coordinator

We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently.

Responsibilities:
• Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines.
• Review and process rosters, attendance details, and certification documents submitted by employees and field personnel.
• Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities.
• Prepare standard reports from internal platforms and provide status updates to team members as needed.
• Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations.
• Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions.
• Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review.
• Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries.
• Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.• Experience providing administrative support in an office or program environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage multiple priorities, follow up on outstanding items, and meet deadlines consistently.
• Proficiency with Microsoft Excel and general Microsoft Office applications.
• Comfortable handling shared inboxes, responding to inbound inquiries, and routing communications appropriately.
• Familiarity with scheduling, calendar coordination, and maintaining organized documentation systems.
• Experience working with SharePoint or similar document management platforms is preferred.
• Ability to handle sensitive information with discretion and maintain confidentiality at all times.