Data Entry Clerk

We are looking for a detail-focused Data Entry Clerk to support a non-profit organization in New York, New York. This contract position with permanent potential is ideal for someone who works accurately in a fast-paced environment and can manage large volumes of incoming documents and mail with consistent attention to deadlines. The person in this role will help maintain organized records, ensure timely data updates, and provide dependable administrative support to the broader claims and office teams.

Responsibilities:
• Classify scanned documents in the iVOS system, assign the appropriate document category, and create new claim records when needed while updating related information within required turnaround times.
• Enter key details from assigned document queues, including expense bills, NF2 forms, police reports, and litigation materials, ensuring accuracy and completion within established service deadlines.
• Process incoming mail promptly each day, making sure all items are handled within the expected timeframe after receipt.
• Open, date-stamp, organize, and distribute mailed materials to the appropriate team members across the office.
• Prepare outgoing mail by weighing items, applying postage, and coordinating timely dispatch.
• Support outgoing correspondence by recording activity in the system, generating needed reports, and monitoring tracking information for follow-up purposes.
• Respond to questions from Claims Examiners regarding data entry issues and assist with corrections to maintain accurate records.
• Work independently with minimal oversight while remaining adaptable to shifting priorities and additional assignments from management.• High school diploma or equivalent required.
• At least 1 year of experience in data entry or a similar administrative support role.
• Strong computer skills and comfort working within database or document management systems.
• High level of accuracy with excellent attention to detail.
• Ability to manage repetitive tasks efficiently while meeting daily and multi-day deadlines.
• Self-directed work style with the ability to stay productive with limited supervision.
• Effective communication skills and a willingness to collaborate with internal staff on record updates and issue resolution.