IP Docketing Administrator- 3605936

Job Title: IP Docketing Administrator

Location: Boston MA 02210

Salary/Payrate: $70K-$95K annually and AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

PRIMARY RESPONSIBILITIES:

• Cross-trains and manages daily docketing of US and foreign patent and trademark correspondence ensuring all critical docket dates are accurately recorded.
• Coordinates with external docketing team to resolve outstanding docket issues and manages Docket Box.
• Reviews final deadlines on weekly basis and emails attorneys/staff to obtain information for completing non-extendable deadlines.
• Cross-trains in annuity management to make annuity and maintenance fee payments (US and foreign) by utilizing our third-party vendor and corresponds with foreign associates with respect to inquiries related to annuities and maintenance fees, as needed.
• Keeps the annuity docket accurate and up to date, including keeping track of those annuities in extension periods.
• Performs quality control audits on a regular basis to ensure the accuracy and timeliness of items entered into the docketing database.
• Assumes additional responsibilities as requested by IP Manager.

SECONDARY RESPONSIBILITIES:

• Supports various intellectual property attorneys and Senior Paralegals to provide excellent service to clients as personnel needs arise.
• Prepare and file, and/or collaborate, on all aspects of US PCT and foreign prosecution.
• Draft formality documents for client’s signature.
• Timely reports official communications to client and foreign associates.

QUALIFICATIONS:

• Bachelor’s degree preferred.
• 2-3 years’ of docketing experience.
• Knowledge of procedural requirements for filing US and PCT patent applications with the USPTO and the World Intellectual Property Office (WIPO).
• Hands-on electronic filing experience at the USPTO.
• Knowledge of foreign filing and national phase entry procedural requirements.

ADDITIONAL SKILLS/EXPERIENCE

• Proficiency in Microsoft Office.
• Excellent grammar, spelling and proofing for content and context.
• Excellent interpersonal skills, including strong communication skills, tact and diplomacy, as well as the ability to interact positively and productively with all levels of the Firm.
• Ability to assume responsibility for assigned tasks, and if necessary, able to delegate workload in order to manage multiple tasks and meet deadlines.
• Demonstrates organization, flexibility, and reliability to set priorities, as well as the ability to manage multiple responsibilities and works well under pressure.
• Detail-orientated and self-motivated.
• Ability to work both independently and collaboratively with team members as well as attorneys and staff throughout the firm.
•  Adaptable to last minute changes and disruptions, and able to accommodate occasional overtime work when required.