Purchasing Specialist - Full-time

Maize USD 266 is seeking a Purchasing Specialist. This is a full-time, 12-month position located within the district office.

The Purchasing Specialist is responsible for efficiently acquiring goods and services for the district while ensuring cost-effectiveness, compliance with purchasing regulations, and excellent customer service. This position develops and maintains positive vendor relationships, processes purchasing transactions, and supports district departments in meeting operational needs.

Profile of a successful candidate:

• Experience in bookkeeping, accounting, or purchasing
• Bachelors degree preferred
• Meticulous attention to detail
• Strong customer service and computer skills

Benefits of working for Maize:

• KPERS retirement
• Subsidized medical and additional health benefits
• Generous paid leave time
• Fall, winter and spring breaks off
• Positive and supportive atmosphere

From PDF Description

Maize USD 266
Job Description
Job Title: Purchasing Specialist Exemption Status: Non-exempt
Reports to: Chief Financial Officer Date Approved: June 9, 2025
Primary Purpose: Efficiently acquire goods and services for the organization, focusing on
cost-effectiveness and building strong supplier relationships.
Qualifications:
Education/Certification: High School Diploma required. Bachelor’s degree preferred.
Special Knowledge/Skills: Computer knowledge, Excellent keyboarding and 10 key skills by touch,
attention to detail, written and verbal communication, math, time management
Experience: 1-3 years of relevant experience
Major Responsibilities and Duties:
● Research and select suppliers, negotiate contracts, and maintain relationships
● Process purchase orders, verify requisitions and manage inventory
● Analyze market trends, compare prices, and negotiate favorable terms with suppliers
● Ensure adherence to procurement policies and procedures, maintain records of purchases
● Assist Accounts Payable Specialist with verifications to ensure accurate and timely payments
● Work with internal departments to understand needs and provide support
● Address issues with related to quality, delivery, and invoicing
● Prepare and process requisition forms and purchase orders
● Verify budget codes and availability of funds
● Obtain quotes from vendors
● Assist various departments with fiscal year end tasks as needed
● Maintains confidentiality as appropriate in order to comply with district, state and federal laws
● Performs other duties as assigned for the purpose of ensuring the efficient and effective
functioning of the Business/Finance Department.
Supervisory Responsibilities: None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and phone,
Posture: Prolonged sitting, some standing
Motion: some walking; occasional reaching, carrying, stooping, and kneeling, pushing/pulling
Lifting: Occasional lifting heavy objects or materials.
Environment: Primarily inside a climate controlled environment.
Mental Demands: Maintain focus, decision making, remain composed under pressure and meet
strict deadlines.
Attendance: Must maintain regular and acceptable attendance/punctuality as required by the Board of
Education policies and regulations.
Clearances: Background check, driving record, drug screen, TB test
_____________________________________________________________________________________
This document describes the general purpose and responsibilities assigned to this job and is not an
exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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