HR Administrative Coordinator

Job Title: HR Administrative Coordinator
Location: Skokie, IL (Onsite – 4 Days Onsite / 1 Day Remote)
Pay Range: $60K-$70K Salary (Based on Experience & Qualifications)
Benefits: Health, dental, and vision insurance. Additional benefits information available upon request.

Role Overview:

Brilliant Financial Staffing has been exclusively engaged in the search for an HR Administrative Coordinator for a confidential client located in Skokie, IL. This is a direct hire opportunity supporting a growing start-up organization that is actively building out its HR, Finance, Operations, and Administrative functions following recent expansion and acquisition activity.

The HR Administrative Coordinator will play a key role in supporting HR operations, onboarding coordination, employee documentation, and general administrative support for leadership. This is a highly cross-functional role that will require flexibility, strong organizational skills, and the ability to support a fast-paced, evolving environment.

This position will operate onsite four days per week with one remote day (likely Fridays). The ideal candidate will be adaptable, tech-savvy, and comfortable working closely with executive leadership in a growing start-up environment where priorities may shift quickly.

Key Responsibilities:

• Support HR operations including onboarding coordination for new hires and post-acquisition “go live” employee transitions
• Assist HR leadership with scheduling interviews, coordinating candidate communications, and maintaining job postings
• Maintain confidential employee files and assist with basic HR documentation and recordkeeping
• Support payroll and benefits-related administrative inquiries in coordination with HR leadership
• Provide administrative support to leadership, including scheduling, documentation, and internal communications
• Assist with preparation of presentations, reports, and internal meeting materials
• Coordinate internal employee engagement and culture initiatives as needed
• Serve as a liaison between HR, Finance, Operations, and executive leadership to ensure smooth communication
• Track action items, follow-ups, and ongoing HR/administrative tasks to ensure timely completion
• Provide general office and administrative support as needed in a rapidly growing organization
• Assist with onboarding logistics and internal process improvements as the company scales

Qualifications:

• Prior experience in HR coordination, administrative support, or office operations preferred
• Ability to thrive in a start-up or high-growth environment with shifting priorities
• Strong organizational skills and high attention to detail required
• Must be tech-savvy with ability to quickly learn new systems and processes
• Strong communication skills and ability to interact professionally with employees at all levels
• Ability to handle confidential information with discretion
• Experience supporting HR, recruiting coordination, or office administration preferred
• Comfortable working closely with executive leadership in a small, evolving team structure

If you or anyone you know is qualified and interested, please apply immediately.

Brilliant Financial Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.