Office Assistant

We are looking for a dependable Office Assistant to support front-desk operations and help create a welcoming experience for visitors in Illinois. This Long-term Contract position is a strong fit for someone who enjoys balancing customer interaction with administrative coordination in a detail-oriented office setting. The assignment is expected to begin in mid-June and includes onboarding time with the current team member to ensure a smooth handoff. Success in this role requires strong organization, clear communication, and a service-minded approach to daily office activities.

Responsibilities:
• Welcome patients and visitors courteously, ensuring each person has a positive and organized check-in experience.
• Manage incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members.
• Coordinate appointments and maintain scheduling accuracy while helping the office stay on track throughout the day.
• Perform general clerical support such as document scanning, record handling, and other front-office administrative tasks.
• Prepare the reception area before daily operations begin and help keep the workspace orderly and presentable.
• Work closely with staff to support smooth day-to-day office functions and address administrative needs as they arise.
• Complete assigned tasks with care and accuracy in a busy environment where multiple priorities may need attention at once.• At least 1 year of experience in a receptionist, office assistant, administrative, or other customer-facing role.
• Ability to handle inbound calls clearly and communicate effectively with patients, visitors, and coworkers.
• Demonstrated skill in clerical duties, including document scanning and routine office support work.
• Strong organizational abilities with the capacity to manage multiple tasks in a fast-paced setting.
• Detail-oriented demeanor and a friendly, approachable style when interacting with others.
• Previous experience in a medical, dental, orthodontic, or healthcare office is preferred.
• Dependable attendance and willingness to arrive slightly early when needed to prepare for the day.