Shipping Coordinator

We are looking for a Shipping Coordinator to join our team with strong leadership and multitasking skills and the ability to handle high volume/busy operations while able to foster and maintain a positive work environment as well as a friendly and exceptional customer service.

Full Time

Dress code- Business casual/Jeans/Polo/ NO GRAPHIC t-shirts.

Hours- Generally Monday through Friday with flexibility for occasional holiday or weekend supervision. Schedule may vary based on operation & specific needs.

Perks & Benefits:

· Join our team if you are looking for a sense of belonging and creating an impact in the growth and expansion of the organization.

· Extreme room for growth with the company in a family-oriented, caring, organizational culture with fast paced expansion and development opportunities.

Benefits

Health / Dental / Vision Insurance, 401(k)

About the Role

The Administrative Assistant provides essential day-to-day support to the General Manager and operations leadership team at one of our 23 US warehouse facilities. This role is the operational backbone of the facility office — keeping schedules, records, shipment documentation, reporting, and internal communications running smoothly so that leadership can stay focused on the floor.

Essential Duties & Responsibilities

Operations & Shipping Administration

• Process outbound orders accurately in the warehouse management system (WMS).
• Enter inbound receiving records to ensure inventory accuracy in a timely manner.
• Assist with scheduling outbound and inbound shipments in accordance with freight policy and operational priorities.
• Maintain an organized filing system — digital and physical — for all inbound and outbound shipments.
• Monitor and report backlog status to operations and procurement teams.
• Manage email accounts and correspondence related to the order and shipping process.
• Produce weekly and monthly operational data reports and distribute to the appropriate teams.

General Office & Facility Administration

• Support the Operations leadership with scheduling, meeting coordination, and correspondence.
• Prepare, compile, and distribute daily, weekly, and monthly KPI and performance reports.
• Manage office supply inventory and coordinate facility-level purchasing and purchase orders.
• Serve as the point of contact for facility visitors, vendors, and incoming communications.
• Assist in tracking budget expenditures and preparing expense reports.

Workforce & HR Administration

• Maintain employee files and ensure HR documents are current and compliant.
• Assist with onboarding logistics for new hires — paperwork, orientation scheduling, badge access, and uniform orders.
• Assist with applicant screening and interview scheduling as needed.
• Job Requirements & Qualifications
• 2–5 years of administrative experience, preferably in a warehouse, distribution, logistics, or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with WMS, ERP, or HRIS systems a plus.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in data entry and record keeping.
• Ability to handle confidential information with discretion and professionalism.
• Efficient time management and ability to work independently with minimal supervision.
• Flexibility to work overtime as required.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Experience supporting a General Manager or senior operations leader.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Note: The company reserves the right to add or change duties at any time. We are an Equal Opportunity Employer.