Construction Office Assistant (Operations-Focused Role)

Construction Office Assistant

We are seeking a Construction Office Assistant to support our growing national construction management team. This is not a basic clerical position—we are looking for someone who can actively manage follow-up, communication, and coordination across multiple projects. If you are organized, proactive, and comfortable communicating with contractors across the country, this is a great opportunity to be part of a fast-paced construction environment and grow into a full Project Management role.

Key Responsibilities

• Follow up on proposals, maintenance agreements, and contract execution
• Track and manage warranty documentation and payment records
• Coordinate with national subcontractors for construction and facility maintenance work
• Make outbound calls to subcontractors to source and schedule work
• Assist Project Managers with active construction projects and daily operations
• Maintain organized records and ensure timely follow-through on all items
• Update and manage construction software including Procore, Smartsheets, Dropbox, and Excel

What We’re Looking For

• Strong communication skills (phone and email)
• Ability to follow up consistently and keep things moving
• Organized, detail-oriented, and reliable
• Comfortable working in a fast-paced, multi-project environment
• Self-motivated and able to take initiative
• Construction or administrative experience preferred, but not required

What This Role Is (and Isn’t)

• This is an active, hands-on role supporting real construction projects
• This is a position where follow-up, coordination, and communication are critical
• This is an entry point into Project Management
• This is not a data-entry or filing-only position
• This is not for someone who waits to be told what to do

What Sets This Role Apart

• This is a role where you’ll be trusted to take ownership
• High-volume, fast-paced environment supporting projects nationwide
• Opportunity to grow quickly into a Project Manager role if you can perform
• Direct exposure to all phases of construction—from coordination to execution

Additional Details

• Based in North Pinellas County, FL
• Full-time position
• Compensation based on experience

If you’re someone who takes ownership, communicates well, and keeps things moving, we’d like to hear from you. Apply today and be part of a growing team.

Work Location: In person