Litigation Legal Assistant

Under general supervision, performs responsible and confidential secretarial work and routine administrative duties for attorneys and performs related duties as required.

• Must be a team player, highly organized, pro-active and able to multi-task in an extremely fast paced environment.
• Transcribe real time dictation, correspondence, letters, and confidential memorandum.   BigHand a plus for this position.
• Reads and sorts through numerous incoming emails and makes sure emails are timely delivered or filed in iManage; ensures outgoing mail is processed
• Types a variety of legal documents from rough and oral drafts; requires strong proofreading skills.
• Handles Court E-Filings; able to retrieve and distribute court filings from docket to appropriate attorneys on case.
• Able to handle high level client contact, handle calls for senior partner; able to direct message to the appropriate person in a timely manner
• Prepares, maintains and confirms daily work calendars and schedule meetings, depositions
• Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
• Able to meet weekly/monthly time entry deadlines; client billing deadlines; Process vendor invoices to meet client billing deadlines
• Maintain attorneys’ legal confidential and administrative files

Related Duties

• Assist other Attorneys and Legal Assistants within the office
• Proactively manage contacts in Outlook and Interaction

Minimum Qualifications

Training and Experience

• 5-15 years of litigation legal assistant experience.  
• Must type a minimum of 70 words per minutes.  

Knowledge, Abilities and Skill

• Comprehensive knowledge of modern legal office practices and procedures 
• Considerable knowledge of legal documents preparation, legal terminology and court procedures
• Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
• Comprehensive knowledge of iManage, E-mail/File Storage Organization Skills
• Comprehensive knowledge of E-filing
• Considerable knowledge of effective proofreading
• Excellent oral and written communication skills