Administrative Assistant

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Department: College of Science

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 25-29 hours per week and flexible shifts will be available

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Position:

The Department of Atmospheric, Oceanic and Earth Sciences seeks an Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, COLA Director and Faculty and serve as a backup for the Fiscal and HR Analyst.

The Administrative Assistant will work 25-29 hours per week and flexible shifts will be available

Responsibilities:

• Develops and maintains effective customer service processes for front desk/reception area;
• Provides support for candidate searches and staff on-boarding process;
• In coordination with OIPS and COS assists in the process for J-1 visas, H1B and other immigration requirements for Department Faculty and visitors;
• Enters Employee Personnel Action Forms (EPAFs) into Banner in a timely, accurate manner and track records to verify correct payment to employees;
• Coordinates the hiring process for wage employees by following University guidelines;
• Coordinates the administrative process for affiliates and graduate faculty; processing contracts, tracking renewals, and providing necessary onboarding information to affiliates and graduate faculty;
• Prepares and submit journal vouchers to move costs to appropriate accounts;
• Tracking/collecting materials and updating a variety of databases and lists;
• Maintains working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Excel, Outlook and purchasing and accounts payable;
• Works with Fiscal Services, Human Resources, OIPS and other departments as needed to complete tasks assigned;
• Cross-trains responsibilities to always ensure effective office continuity;
• Assists with web-design and website management, social media management;
• Assists with reconciling department funds; and
• Others administrative duties as assigned.

Required Qualifications:

• Ability to communicate efficiently;
• Good working knowledge of Microsoft Applications (Teams, Outlook, Excel, etc); and
• Ability to work with multiple groups of teams and multitask.

Instructions to Applicants:

For full consideration, applicants must apply for Administrative Assistant at Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent for review.

Posting Open Date: June 5, 2026

For Full Consideration, Apply by: June 26, 2026

Posting Close Date: June 30, 2026

Open Until Filled: No