Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily office operations for a busy architecture firm. This Contract position is ideal for someone who enjoys creating a welcoming workplace, managing a wide range of administrative tasks, and staying organized in a fast-moving onsite environment. The right candidate will be comfortable working independently, handling shifting priorities, and delivering a high level of hospitality and a service-oriented approach throughout the day.

Responsibilities:

• Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors.

• Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office.

• Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies.

• Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings.

• Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams.

• Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation.

• Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available.

• Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day.

• Previous experience in administrative support, office coordination, hospitality, or another service-focused role.
• Ability to work with limited supervision and confidently manage responsibilities without constant direction.
• Proficiency with Microsoft Office applications, including Outlook and Teams.
• Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting.
• Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence.
• Comfort handling changing priorities and stepping into a broad, all-around support role as needed.
• Availability to work fully onsite in Minneapolis, Minnesota.