Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic education organization in California. This Long-term Contract opportunity is ideal for a detail-focused accounting specialist who enjoys maintaining accurate financial records, coordinating payment activities, and working closely with internal stakeholders. In this role, you will contribute to day-to-day financial operations, help keep reporting and reconciliations on track, and provide dependable service to employees, families, and vendors.

Responsibilities:
• Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner.
• Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines.
• Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation.
• Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant.
• Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes.
• Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations.
• Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests.
• Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution.
• Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community.• 1–3 years of experience in accounts payable, bookkeeping, accounting support, or a related finance function.
• Working knowledge of invoice processing, account coding, ACH payments, and check run procedures.
• Strong Excel skills and confidence using accounting platforms and other financial software tools.
• Ability to stay highly organized, manage multiple deadlines, and maintain strong accuracy in transaction processing.
• Clear written and verbal communication skills with a detail-oriented and service-oriented approach.
• Discretion in handling sensitive financial information and a dependable sense of accountability.
• Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred.
• Experience in an education, nonprofit, or mission-driven environment, along with familiarity with systems such as Blackbaud Financial Edge or Ramp, is a plus.