District Clerk Chief Deputy

GENERAL DESCRIPTION
This position is a non-exempt position that performs a variety of clerical duties to
provide support for the daily operations of the District Clerk. This position supervises
staff members of the District Clerks office included, but not limited to, financials,
state reports, state laws and statutes as well as other administrative duties. This is a
full time, regular position.

ESSENTIAL RESPONSIBILITIES AND DUTIES
Supervises the employees within the District Clerks office
Assess effectiveness, identify opportunities for improving and implement
improvement
Coordinate with other departments and identify opportunities for improving
interdepartmental performance using tact and diplomacy
Act as a resource for staff questions
Process and prepare documents such as government forms, letters, memos,
billings and reports
Review files, records and other documents to obtain information to respond
to requests from the District Clerk, the Court, lawyers, judges, other elected
officials/department heads and/or the general public
Maintain and update filing, inventory, mail and data base systems either
manually or by using a computer
Operate office machines such as computers, phones, copiers, scanners,
faxes and calculators
Compile , copy, sort, and file records of the office
Communicate with customers, employees and other individuals to answer
questions, disseminate or explain information and address complaints
Collect, count and disburse money; do basic bookkeeping and complete a
variety of banking transactions
Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
Answer telephones, direct calls and take messages
Regular attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule

.

ADDITIONAL RESPONSIBILITIES
Run errands for the office including, but not limited to, the bank, post
office, courthouse and/or courthouse annexes
Cross train positions in office and be prepared to perform other duties as assigned

EDUCATION REQUIREMENTS
High school graduate or equivalent

EXPERIENCE AND SKILLS
Must have the ability to speak English clearly to be understood by others
Must understand written sentences and paragraphs in English
Requires knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition and
grammar
Must have the ability to read and understand information and ideas
presented in writing
Must have and maintain the ability to work independently
Must have and maintain the ability to use computer systems necessary to
perform duties
Must have and maintain the ability to concentrate on a task over a period of
time without being distracted
Must possess a cooperative and positive attitude at all times
Must possess supervisory skills and have at least 1 year of supervisory experience

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Frequently required to talk, hear, see, sit, stand, kneel, climb, feel, use fingers
to handle and arms to reach and carry
Required to be able to sit of stand for prolonged periods of time
Required to lift up to 15 pounds regularly and up to 50 pounds occasionally
Specific vision required by this position includes both up close and distance

SPECIAL CONDITIONS
Required to occasionally work overtime may include weekends and evenings
Required to dress in professional business attire at work daily
Required to be bondable under the District Clerks Official Bond
Required to possess and maintain a valid Texas Driver License and valid Texas Liability Insurance at all times