Accounts Payable Specialist

Charlie Gilmur with Robert Half is looking for an Accounts Payable Specialist to support day-to-day invoice and payment activities for our client in SE Portland. This role is ideal for someone who brings strong attention to detail, sound judgment, and a service-minded approach when working with vendors and internal teams. The position focuses on accurate transaction processing, policy compliance, and timely resolution of payment-related questions in a fast-paced environment.

 

Responsibilities:

• Review incoming invoices for completeness and policy alignment, then gather any missing details needed to move transactions forward accurately.

• Investigate invoice and purchase order variances, working with internal partners and external suppliers to resolve issues promptly.

• Assign appropriate account coding and enter payable transactions into the company’s financial systems with a high degree of accuracy.

• Support employee expense reimbursement processing through Concur, including review of submissions for adherence to travel and expense guidelines.

• Assist with company credit card expense activity by validating charges and confirming compliance with purchasing standards.

• Communicate with vendors to answer payment questions, address account concerns, and help maintain positive business relationships.

• Partner closely with purchasing and other departments to clear exceptions, reconcile documentation, and keep payment workflows on schedule.

• Provide backup support for payment processing activities, including check runs and other disbursement tasks as needed.

• Follow company, safety, food safety, and quality procedures at all times, and escalate any concerns to department leadership promptly.

 

Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013449257

• Experience in accounts payable, invoice processing, or a related accounting support function.
• Working knowledge of invoice coding, account allocation, and payment processing procedures.
• Ability to research discrepancies and resolve issues involving invoices, purchase orders, and vendor accounts.
• Familiarity with Concur or a similar expense management platform for employee reimbursements.
• Experience supporting check runs, credit card expense reconciliation, or other disbursement-related activities.
• Strong attention to detail, accuracy, and organizational skills in a deadline-driven environment.
• Effective written and verbal communication skills for coordinating with vendors and cross-functional teams.