Clerical Assistant 2 - Ebensburg Center (1st shift)

THE POSITION

As a Clerical Assistant 2 with the Ebensburg Center, you will step into an environment where your coordination skills help keep operations running smoothly. This position gives you the opportunity to support staff across all shifts and maintain strong communication throughout the facility. Be part of a workplace that relies on your attention to detail and commitment to quality service.

DESCRIPTION OF WORK

This role plays an important part in keeping the facility staffed and organized each day. The work supports residential living areas, supervisors, and staff across all shifts. As a Clerical Assistant 2, you will perform the following duties:

• Staff Scheduling: Manage daily and long term schedules for all shifts to keep residential areas fully staffed
• Record Maintenance: Maintain accurate logs, spreadsheets, reports, and time and attendance records
• Communication Support: Share schedule updates with staff and coordinate with supervisors and managers when issues arise
• Overtime Coordination: Apply overtime rules, track voluntary and mandatory overtime, and ensure compliance with agreements and procedures
• Training Adjustments: Update schedules for staff training, meetings, trips, and special events
• Phone Coverage: Answer multiple phone lines, record call offs, and relay messages as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 1st shift; 5:00 AM - 1:00 PM, with rotating days off.
  • Work schedule details including rotating and break days to be further discussed during interview.
  • Hours may change based on operational needs.
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (