Accounts Payable Specialist

Accounts Payable Specialist I

Location: Foster City, CA (Hybrid)

We are looking for an Accounts Payable Specialist to join a growing biotechnology organization in California. This Long-term Contract opportunity is ideal for someone who can manage a large invoice volume, maintain strong vendor communication, and support accurate payment processing in a fast-paced setting. The role requires hands-on NetSuite expertise and a consistent focus on accuracy, responsiveness, and compliance.

Responsibilities:

• Manage daily invoice entry and validation in NetSuite while maintaining accuracy across a high-volume workload.

• Oversee shared accounts payable inboxes and provide timely, clear responses to questions from vendors and employees.

• Investigate billing variances, payment concerns, and unmatched items to ensure issues are resolved efficiently.

• Coordinate with department contacts and business leaders to secure purchase order approvals and confirm budget availability before processing payments.

• Handle both purchase order and non-purchase order invoices in alignment with established company guidelines.

• Identify duplicate billing activity, review exception reports, and take corrective action to prevent improper payment.

• Maintain complete supporting documentation for each transaction to meet recordkeeping and audit requirements.

• Work closely with internal stakeholders to clear invoice holds and address payment delays that may affect vendor satisfaction.

• Contribute to month-end close by supporting accounts payable reconciliations and related reporting activities.

• Keep vendor and invoice records current within NetSuite and assist with expense-related processing where applicable, including Concur support when needed.

• At least 3 years of experience in accounts payable, including responsibility for high-volume invoice processing.
• Proven hands-on experience using NetSuite for invoice management and accounts payable operations.
• Prior background in biotechnology, pharmaceutical, or life sciences environments is required.
• Strong knowledge of purchase order and non-purchase order invoice workflows, including coding and policy compliance.
• Experience with payment methods such as ACH and check runs within an accounts payable function.
• Solid communication skills with the ability to manage vendor relationships and work effectively with internal teams.
• Intermediate to advanced Excel skills for reconciliation, tracking, and data review.
• Experience with Concur Expense is preferred.