Accounts Payable Analyst

Job Title: AP Specialist
Job Description

The AP Specialist plays a key role in the accounting department by handling full-cycle accounts payable activities, including data entry, invoice processing, account reconciliation, and maintaining accurate financial records. This position supports the broader accounting team, helps ensure financial accuracy and compliance, and offers an excellent opportunity for individuals who want to deepen their accounting expertise and grow within the finance field, particularly in a fixed asset, manufacturing, or distribution environment.

Responsibilities

• Receive and process vendor invoices in accordance with established policies and procedures.
• Match purchase orders, receipts, and invoices to verify accuracy and resolve discrepancies.
• Ensure timely payment to vendors and maintain positive vendor relationships.
• Assist with credit card reconciliations by reviewing transactions and ensuring proper coding.
• Manage employees’ expense reports, including review, verification, and processing for payment.
• Reconcile vendor accounts by reviewing monthly statements and related transactions.
• Maintain organized and accurate filing systems for invoices, payment records, and supporting documentation.
• Record financial transactions accurately and ensure they comply with company policies and accounting standards.
• Assist with collections efforts and follow up on overdue balances as needed.
• Record customer payments and apply them correctly to customer accounts.
• Support audit activities by gathering documentation and responding to audit requests.
• Prepare 1099 forms for year-end reporting in accordance with regulatory requirements.

Essential Skills

• At least 2 years of experience in full-cycle Accounts Payable invoice processing.
• At least 2 years of experience working in a fixed asset, manufacturing, or distribution environment.
• Proficiency with Microsoft Excel, including pivot tables or VLOOKUPs.
• Hands-on experience with AP accruals and AP reconciliations.
• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Ability to follow established accounting policies and procedures consistently.
• Solid understanding of basic accounting principles and standards.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Effective communication skills to work with vendors, internal stakeholders, and the accounting team.

Additional Skills & Qualifications

• Experience using Microsoft Dynamics NAV or a similar ERP system.
• Familiarity with month-end closing processes and related activities.
• Experience in a growing or acquisition-driven organization is a plus.
• Ability to work both independently and collaboratively within an accounting team.
• Proactive approach to identifying and resolving issues in accounts payable and reconciliations.

Work Environment

This is an on-site position, with the AP Specialist working in the office every day as part of a collaborative accounting team. The organization operates in a dynamic, growth-oriented environment and has recently expanded significantly through the acquisition of a competitor in Chicago. The workplace emphasizes professional development, offers exposure to a manufacturing or distribution setting with fixed asset activity, and uses tools such as Microsoft Dynamics NAV and Microsoft Excel. The environment supports learning, process improvement, and career growth within the finance and accounting function.

Job Type & Location

This is a Permanent position based out of Melville, NY.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00/yr.

Good company Benefits but I need to get the details

Workplace Type

This is a fully onsite position in Melville,NY.

Application Deadline

This position is anticipated to close on Jun 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.