Extra Help - Office Assistant - Full-time

Applications will be reviewed by Tulare County Human Resources & Development. As extra help positions become available, County departments with the job openings select the most qualified and appropriate applicant for the position available. The number of hours and duration of employment varies by each assignment. Extra help employees may work in a variety of County departments in locations throughout the geographic county area.

Extra help employees may not work more than 1,559 hours in any fiscal year from July to June. An extra help employee who mistakenly works in excess of 1,559 hours in a fiscal year does not become a probationary or regular employee. Applications will be active for six months. If you are hired for extra help and you complete a work assignment and then you if you wish to be employed again, you must resubmit an Extra Help application online. There are no benefits associated with extra help positions.  See regular job specification for complete job duties and requirements.

Typical Duties

• Perform a wide variety of typing, keyboarding, specialized and/or general clerical duties related to assigned functional area and Department.
• Type/keyboard, proofread, and process a variety of documents including general correspondence, memos, and statistical charts from rough drafts (handwritten, typed or computer), dictaphone recordings, or verbal instructions.
• Act as a receptionist, answer the telephone, and wait on the general public, giving information on Department policies and procedures as required.
• Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.
• Perform a variety of supportive office functions including receiving, sorting, and distributing incoming and outgoing correspondence.

For a full list of duties for this position, please click . 

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education: 

Experience:  

• Six (6) months of experience performing general clerical duties.
• Or completion of an approved office support program from an accredited business/community college or adult school. 

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Basic math including fractions, decimals, and percentages.
• Alphabetical, numerical, and non-numerical filing systems and procedures.
• Report and form design and production methods.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Learn the organization, procedures and operating functions of the County Department to which assigned.
• Perform routine clerical work including the maintenance of appropriate records and the preparation of general reports.
• Verify and check files and data.
• Understand and carry out verbal and written instructions.
• Establish and maintain effective working relationships with County staff and the public.
• Speak, read, and write Spanish may be required.
• Organize work and set priorities.
• Perform work with accuracy and attention to detail.
• Work independently.
• Prepare a variety of charts, graphs, and other special documents.
• Analyze and correct operational, procedural, and programmatic problems encountered in the course of work.
• Type/keyboard accurately.
• Assist in training new employees.
• Operate office automation and related equipment, format documents, and perform difficult operations.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: 

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Benefits

Bargaining Unit 01 
 
 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
 
Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, and life).  This benefit is pro-rated and paid on a pay period basis (24 pay periods).
 
Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).
 
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
 
Paid Holiday Leave: 12 set days and 1 personal holiday.
 
Vacation Accrual: 
 2 weeks per year (0-3 years of service)
 3 weeks per year (3-7 years of service)
 4 weeks per year (7-11 years of service)
 5 weeks per year (11+ years of service)
 Limit of 300 hours.
 
Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Career Incentive Pay
Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation - 52, earn additional pay according to the schedule below.

    

Group Term Life Insurance and AD&D:  $10,000; Provided by Standard Insurance Company.
 
Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.
 
Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at 

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Supplemental Questions

Required Question

Agency InformationEmployerCounty of TulareAddress 2500 W Burrel Avenue

Visalia, California, 93291 Phone(559) 636-4900
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