Human Resource/Administrative Assistant

The Public Building Authority (PBA) is a joint public, non-profit organization created by Knox County and the City of Knoxville to develop, construct, manage, and maintain a wide range of public facilities and services on their behalf. PBA oversees major construction projects, provides long-term property and grounds management for millions of square feet of buildings—including city and county facilities, parks, and parking garages—and even handles security, telecommunications infrastructure and on-street parking operations throughout the community. Governed by an 11-member board appointed by county and city leaders, the PBA works to deliver cost-effective, professional facility services that support local government operations and enhance public spaces for residents and visitors alike.

Due to continued growth, PBA is seeking a Human Resource/Administrative Assistant to join our Administration team. This position plays a key role in providing support to our team members.

This position is on-site in Knoxville, TN and is not available for remote work.

Key Responsibilities:

• Assist with full-cycle recruiting activities, including posting jobs, reviewing resumes, scheduling interviews, and communicating with candidates.
• Coordinate interview logistics between hiring managers and applicants.
• Assist in conducting initial candidate screenings and reference checks as needed.
• Assist with preparing HR-related documents, reports, and correspondence.
• Respond to team member inquiries regarding HR policies and procedures.
• Help coordinate team member engagement initiatives, trainings, and company events.
• Provide administrative support to HR leadership, CEO, and COO.
• Manage calendars, schedule meetings, and coordinate appointments as needed.
• Assist with preparing presentations, reports, and internal communications.
• Coordinate meeting logistics when required.
• Support special projects and operational initiatives across departments.

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• One year of administrative or HR experience.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and HR software/applicant tracking systems.
• Ability to manage multiple projects, prioritize tasks, and work independently or collaboratively.

Why Join PBA?

Full-time team members enjoy an outstanding benefits package, including:

• 13 paid holidays.
• Generous time off and sick leave accrual.
• Comprehensive County health insurance through Blue Cross/Blue Shield.
• 401(a) retirement plan with a 6% employer match.
• County funded life insurance (1.5x salary up to $50,000).
• An excellent work environment.

Qualified candidates should reply with a resume and cover letter containing salary requirements.

To learn more about who we are and what we do, please visit www.ktnpba.org.

EOE and Drug-Free Workplace