Veterinary Inventory Specialist & Assistant T

Job Description

Veterinary Inventory Specialist & Assistant Training Coordinator

(Senior Veterinary Assistant / Head Assistant Track)

Location: Brooklyn, NY

FLSA Status: Non-Exempt

Reports To: Office

Manager / Practice Leadership

Effective Date: __________

Employee Name: __________________________

Position Summary

Veterinary Inventory Specialist & Assistant Training Coordinator is primarily responsible for supporting hospital operations through inventory management, organization, and staff training related to inventory systems and workflows. This role also provides clinical support in the laboratory or pharmacy and other areas of the hospital at management’s discretion.

Essential Duties & Responsibilities

Inventory & Supply Management

• Oversee and participate in the receipt, verification, and proper storage of medical supplies, pharmaceuticals, and equipment

• Monitor inventory levels and assist with ordering to prevent shortages or overstock

• Track expiration dates, rotate stock, and remove expired, damaged, or recalled items

• Liaise directly with vendors to receive maximum credit within that vendor’s designated timeframe

• Maintain accurate inventory records in the hospital’s designated inventory and practice management systems

• Assist with receipt of controlled substances and coordinate with technicians and doctors in compliance with applicable state and federal regulations

• Identify and complete inventory-related projects to support accuracy, efficiency, and compliance

• Collaborate with management to assign and monitor inventory-related tasks for team members as needed

Organization & Hospital Support

• Maintain clean, organized, and clearly labeled inventory and storage areas

• Maintain and participate in the stocking of exam rooms, treatment areas, and surgical suites according to hospital standards

• Ensure consistent availability of supplies for medical and support staff

• Communicate inventory discrepancies, trends, and improvement opportunities to management

Training & Team Support

• Assist with onboarding and training of staff on inventory systems, stocking procedures, and organization standards

• Assist staff in equipment management, cleaning protocol, and general hospital maintenance

• Support the development and maintenance of training materials, checklists, and workflows

• Serve as a resource for inventory-related questions from team members including veterinarians, management, and general staff

• Model professionalism, accountability, and hospital standards

Clinical Coverage

• Direct support of veterinary medicine is routine, and a primary job responsibility

• Provide support in the laboratory or pharmacy on an as-needed basis, at management’s discretion

• Follow all hospital protocols, safety requirements, and supervision guidelines

Qualifications

Required

• High school diploma or equivalent

• Strong organizational skills and attention to detail

• Clear and professional communication skills

• Basic computer proficiency

• Ability to lift and carry up to 40 lbs

• Dependable, punctual, and able to work collaboratively

Preferred (Not Required)

• Interest in veterinary medicine, and clinical operations

• Experience in inventory, training, retail, warehouse, or healthcare environments

• Familiarity with laboratory or pharmacy workflows

• Comfort coaching or explaining procedures to others

Skills & Attributes

• Willingness to learn and take initiative

• Positive, patient, and supportive approach to training

• Strong time management and multitasking skills

• Ability to adapt in a fast-paced veterinary environment

• Commitment to accuracy, compliance, and teamwork

Scope, Compliance & Acknowledgments

• This role does not replace a licensed veterinary technician or veterinarian

• Duties may be adjusted based on hospital needs, regulatory requirements, or operational changes

• Assignment of duties does not alter at-will employment status

• Employee agrees to perform duties as outlined, consistent with training and applicable laws