Front Desk Receptionist

Position Overview:

We are seeking a polished and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, tenants, and clients. This individual will play a key role in delivering a professional office environment while supporting day-to-day administrative operations for a busy property management team.

Key Responsibilities:

• Greet and assist visitors, tenants, vendors, and clients in a professional and welcoming manner
• Answer and direct incoming phone calls, emails, and inquiries efficiently
• Manage building access, visitor logs, and security procedures as needed
• Coordinate conference room scheduling and office resources
• Receive, sort, and distribute incoming mail and packages
• Maintain cleanliness and organization of the front desk and common areas
• Provide administrative support to property managers and office staff (data entry, filing, document preparation)
• Assist with tenant communications, service requests, and general inquiries
• Support vendor coordination and maintain contact lists
• Perform additional clerical duties as assigned

Qualifications:

• 1–3+ years of front desk, administrative, or customer service experience
• Experience in property management, real estate, or commercial office environments preferred
• Strong interpersonal and communication skills
• Highly organized with strong attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and presentation

Preferred Skills:

• Experience with property management or tenant tracking systems (e.g., Yardi, AppFolio, etc.)
• Familiarity with building operations or facilities coordination
• Strong problem-solving and customer service mindset

What We Offer:

• Professional, team-oriented work environment
• Opportunity to gain exposure within property management and real estate operations
• Competitive compensation and potential for long-term growth