Ministry Office Assistant

Ministry Administrative Assistant

Monday to Thursday - 8:30am to 5:00pm

Sunday - 8:30am to 12:00pm

Job Summary

The Ministry Assistant plays a key role in supporting pastors and ministry leaders by managing schedules, facilitating communication, organizing events, and maintaining essential administrative processes. This position works collaboratively with Communications, Media, IT, Finance, and other internal teams to help achieve ministry goals and deliver meaningful experiences.

Core Responsibilities

Administrative Support

• Provide a wide variety of administrative support to multiple ministry areas.
• Manage calendars and schedule appointments, meetings, and events.
• Coordinate room reservations for ministry events and gatherings.
• Maintain accurate records, including attendance tracking and event registrations.

Event & Program Coordination

• Collect promotional information and submit PR requests.
• Gather AV/Media needs for events and coordinate with the Media team.
• Order curriculum and ministry resources as needed.

Financial & Operational Support

• Process invoices and check requests.
• Monitor ministry budgets and communicate updates with ministry leaders.
• Ensure proper tracking of ministry expenses and resources.

Collaboration & Communication

• Serve as a liaison between ministry areas and internal departments (Communications, Media, Finance, IT).
• Support the success of ministry initiatives through cross-functional collaboration.
• Advise ministry leaders as needed, helping them navigate administrative systems and processes.

Team Support

• Share responsibilities with other ministry coordinators as needed.
• Perform additional duties as assigned to support ministry operations.

Qualifications & Attributes

• Strong organizational and administrative skills with attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent communication and interpersonal skills.
• Advanced computer skills including MS Office
• Comfortable working with budgets, data tracking, and administrative systems.
• Heart for ministry and commitment to supporting the organization’s mission.

Work Approach

• Demonstrates a servant-hearted mindset, leading with love by always moving toward others.
• Maintains a high level of professionalism and confidentiality.
• Works effectively in a fast-paced, team-oriented environment.