Administative Assistant - Manager

Administrative Assistant Manager

We are seeking a highly organized, proactive Administrative Assistant Manager to serve as the go-to person in a small, collaborative office environment. This role blends administrative leadership with hands-on operational support, including coordinating shipments and assisting with light production and printing tasks.

This is a long-term opportunity created by a retirement, offering stability and the chance to step into a role where you can truly make an impact.

If you enjoy variety in your day, ownership of your work, and wearing multiple hats, this is the opportunity for you.

• Act as the primary point of contact for the office, including visitors and vendors
• Manage office supplies, inventory, and ordering
• Coordinate shipping and receiving activities
• Oversee daily administrative operations and workflow
• Support printing and production projects, including:
  • Training materials
  • Manuals
  • Client print jobs
• Prepare and format materials for production
• Operate equipment such as:
  • Large copiers
  • Paper cutters
  • Binding and finishing equipment
• Assist with basic layout and graphics work
• Utilize Microsoft Office and Salesforce for tracking and communication
• Maintain organization in a fast-paced, hands-on environment

• 2+ years of administrative assistant or office management experience
• Strong customer service and communication skills
• Comfortable supporting both administrative and hands-on operational tasks
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in printing, copy centers, or production environments (e.g., FedEx Office, Kinko’s, Minuteman Press, print shops)
• Experience with Salesforce
• Familiarity with printing or finishing equipment

• 📍 Onsite: 8:00 AM – 5:00 PM
• 🧑️‍🤝️‍🧑 Team Size: ~3 people in office
• 👔 Reports to: Director of Training Materials
• 🏢 Collaborative, steady-paced, hands-on environment

Job Type & Location

This is a Contract position based out of Hudson, WI.

The pay range for this position is $24.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Hudson,WI.

This position is anticipated to close on Jun 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.