Administrative Assistant

Job Title: Administrative Assistant

Job Description

The Accounting Administrative Assistant supports centralized financial services for multiple companies, with primary responsibilities including bank reconciliations, freight invoice entry, and general office administration. This position requires a high level of integrity, strong attention to detail, and excellent organizational skills. The ideal candidate must be able to work efficiently under tight deadlines, manage multiple priorities, and maintain accuracy in a fast-paced environment. Success in this role requires strong problem-solving abilities, effective communication skills, and the ability to handle confidential financial information with professionalism and discretion. Experience with accounting systems, data entry, and administrative support functions is preferred.

Responsibilities

• Processing
  • Prepares the daily bank reconciliation
  • Prepares and processes the bank deposits daily
  • Scans account payable documents daily for each respective company
• · General Administration
  • Sorts and prepares incoming and outgoing mail
  • Provides coverage for phones
  • Supports reception area for guests and suppliers
  • Files and maintains AP documentation

Essential Skills

• Must be able to handle confidential information in an ethical and professional manner
• Effective attention to detail and a high degree of accuracy
• Self-starter who enjoys a dynamic challenging work environment
• Detailed oriented, takes pride in preparing quality work
• High level verbal and written communication skills
• Ability to work for multiple companies and multiple systems
• Proficient in Microsoft Excel, Word, Outlook

Work Environment

• This position is fully on-site, Monday through Friday from 8:00 a.m. to 5:00 p.m. You will work closely with a staff accountant who oversees bank reconciliations, as well as controllers and other accounts payable team members. The environment is dynamic and collaborative, with a focus on accuracy, professionalism, and teamwork while supporting multiple companies and systems.

This is a Contract to Hire position based out of Saint George, SC.

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Saint George,SC.

This position is anticipated to close on Jun 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.