Purchasing Specialist

What you will DO:

Provide procurement operations support. 

Driving effective procurement of materials and services across engineering programs. This requires a cross-functional partnership with engineering, program managers, vendors, finance, and sourcing teams. This includes reviewing Shop Work & Lab (“SWL”) spending plans with program managers, identifying qualified suppliers, competitively bidding work-scope, executing bundle buy and price negotiations. This function will also oversee the transaction lifecycle to aid Program Managers with on-time delivery and financial predictability. 

Key Responsibilities:

• Monitor Purchase Order (“PO”) request workflows (“WF”). Create Purchase Requisitions for goods and services, ensuring we spend in an efficient and cost-effective manner.
• Coordinate with buyers on issuance of Purchase Orders. Proactively resolve issues and open items related to PO release.
• Invoicing – Enter receipts upon verification of the completion of services / arrival of goods ensure on time payments to suppliers.
• Work with BuyDesk regarding issues such as supplier payments, pay terms, and terms and conditions. 
• Supplier Maintenance activities include activating new and existing suppliers, updating banking details and supplier contact information.
• Collaborate and be a liaison with Sourcing to strategize on cost reduction opportunities such competitive bidding to secure savings and to maintain proper supplier legal documentation. 
• Actively use continuous improvement tools to improve delivery, Financial performance, employee engagement, and customer satisfaction.
• Internal Billing – Monitor and clear IBS rejects by working closely with finance.
• Manage work scope requests to efficiently place commitments to internal and external suppliers.
• Oversee the transaction lifecycle to aid the Program Manager and Operations with on-time delivery and financial predictability based on program year end estimates. 
• Establish necessary metrics to measure success (i.e., timeliness, cost).
• Analyze SWL progress for program tracking and planning. 
• Financial Reporting – Pull monthly financial reports, such as an open PO report, summarize monthly financials, support calculations related to cost/liquidation/rates and take necessary action when necessary. This could include amending the need-by dates on POs, etc.
• Support discussions with finance teams when needed.
• Operate in a LEAN environment. Make recommendations for process improvement and new tools to drive
• productivity.
• Support company processes including check payment requests.

 Qualifications:

• Degree in relevant field (Business, Finance).
• 1 to 5 years of experience in Purchasing operations.
• Familiarity with MS office applications.
• Experience working with cross-functional teams.