Admin Position

This versatile role combines general office administration with critical financial tasks. You will manage the entire order-to-cash and procure-to-pay lifecycles—including order entry, invoicing, collections, credits, A/R, and A/P—ensuring smooth daily operations and healthy cash flow. Position Overview We are seeking an organized, detail-oriented Office & Accounting Specialist to handle day-to-day general office duties and core financial transactions. The ideal candidate will seamlessly transition between clerical work and critical financial processes to support our team's operational efficiency.

Accurately enter and process incoming customer orders, verifying pricing and item availability. Prepare and distribute timely, accurate invoices and account statements to customers. Collections: Monitor customer account details for non-payment and delayed payments. Follow up via phone and email to secure outstanding balances. Review, process, and apply credit memos, discounts, and refunds against customer invoices. Accounts Payable (A/P)Vendor Processing: Review, code, and enter vendor invoices into the accounting system for payment. Match invoices to purchase orders and receiving documents to identify and fix billing errors. Answer vendor inquiries regarding payment status and account balances. General Office & Administration Answer phones, route calls, and assist clients or walk-in visitors. Sort and distribute incoming mail, and prepare outgoing correspondence. Maintain physical and digital filing systems for all A/R, A/P, and order documents. Manage office supplies inventory and place orders as needed.

General office Bookkeeping accounting clerk Microsoft Excel Strong Communication Skills solving skills Time Management

Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package.

Apply now so we can hold a spot for you. We can’t wait to talk to you!

––Your Ōnin team