Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a Long-term Contract position in New York, New York. This role is ideal for someone who brings strong attention to detail, sound judgment, and a consistent approach to maintaining accurate financial records. The position will work closely with internal stakeholders and vendors to keep accounts payable operations running smoothly while upholding company policies and quality standards.

Responsibilities:
• Review incoming invoices, match them to supporting documentation, and coordinate timely payment processing once approvals are confirmed.
• Examine billing details for accuracy, apply appropriate account coding, and ensure each transaction receives the required authorization before payment.
• Reconcile vendor account statements regularly and investigate discrepancies to resolve outstanding issues efficiently.
• Maintain well-organized accounts payable files and keep financial records current, complete, and easy to audit.
• Prepare prepaid expense allocations and support accurate expense recognition within the accounting process.
• Assist with additional accounting assignments and contribute to special projects as business needs arise.
• Support payment activities such as ACH transactions and check runs in accordance with established procedures and deadlines.
• Demonstrate ethical judgment, follow applicable policies and the code of conduct, and promptly raise compliance concerns or risk-related matters through the proper channels.• Hands-on experience in accounts payable, including invoice review, payment processing, and vendor statement reconciliation.
• Working knowledge of account coding and the ability to code invoices accurately and consistently.
• Familiarity with payment methods and processes such as ACH and check run administration.
• Strong attention to detail with the ability to identify errors, missing approvals, and documentation gaps.
• Ability to organize records effectively and manage multiple priorities in a deadline-driven environment.
• Clear communication skills for working with vendors and internal teams to resolve payment or reconciliation issues.
• Detail-oriented approach to confidentiality, integrity, and adherence to internal policies and compliance expectations.