Program Director, Adult Education Program (AEP)

Definition

(ON-CAMPUS - in-person position)
Come work with us at Coast Community College District!
Coast Community College District (CCCD) provides generous health and welfare benefits, district paid life insurance, a solid retirement plan, and 21 paid holidays a year which include 10 straight days off during the winter in addition to ample sick, vacation time, and one floating holiday. Employees can also choose to sign up for Long Term Care, Hyatt Legal Plans, and Section 125 compliant flexible spending accounts.

About CCCD
CCCD is a public, multi-campus community college district serving Orange County, California. Established in 1947, CCCD has a rich history of providing accessible, high-quality education and training to students from diverse backgrounds. The district encompasses three comprehensive colleges, Coastline Community College, Golden West College, and Orange Coast College, and serves over 50,000 students annually through its various programs and services. CCCD is committed to student success and provides students with opportunities to explore their interests, develop their skills, and achieve their goals through a wide range of academic and vocational programs, support services, and co-curricular activities. With a strong commitment to diversity, equity, and inclusion, CCCD is dedicated to creating a supportive and inclusive environment for all students, employees, and members of the community.

About Coastline College
Coastline College, established in 1976 as the nation's first campus-free college, has evolved from a "college beyond walls" into a leader in online, competency-based, correspondence, and in-person education. Coastline College serves a diverse student population of approximately 19,361 students across multiple instructional modalities, including online and in person formats. In the 2024-25 academic year, the College awarded 1,225 degrees and 610 certificates while achieving strong end of term retention and course success rates. As a designated Hispanic Serving Institution and Asian American and Native American Pacific Islander Serving Institution, Coastline College reflects the vibrant diversity of the region and affirms its ongoing commitment to equity, access, and student success.

About the Role
The position requires specialized and extensive knowledge in noncredit adult education and Adult Education Program (AEP) grant requirements, Workforce Innovation and Opportunity Education (WIOA) grant requirements, grant management, instructional program development and implementation, enrollment management, student services, and ability to collaborate and develop partnerships with internal and external stakeholders and organizations. This position plays a critical role in fulfilling AEP and WIOA requirements as a District and as part of the Coast Adult Education Consortium. The position works collaboratively as part of the district-wide AEP and team. The position is critical for Coastline College to develop the noncredit program and work with instructional areas to determine course offerings and identify faculty. The position manages multiple aspects of the noncredit/AEP and WIOA at Coastline College related to instruction and student services. This position is 100% funded by the AEP grant.

Summary
Plans, organizes, directs, and coordinates adult education, noncredit, and related programs that meet program requirements. Establishes program goals and works with faculty to encourage the development of curriculum and programs to serve targeted adult learner populations by working with a consortium of regional providers of adult education services.

Distinguishing Career Features
The Director, Adult Education Program, is a mid-management position having reporting relationship to campus Vice Presidents of Instruction and, at the District level, to the Vice Chancellor of Educational Services and Technology. The Director will be accountable for developing, sustaining, and expanding all Adult Education and noncredit programs including, but not limited to, career technical education, apprenticeship, high school diploma and GED, English language learning, citizenship, adults with disabilities, and older adults.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
1. Works with and participates in the development of plans for the Coast Adult Education Consortium members to implement a comprehensive program by integrating member programs and services and facilitating transitions into postsecondary education and to the workforce. Recommends strategies and goals, and develops and implements annual plans for the Adult Education Program (AEP). Ensures consistency of plans with the AEP requirements
and other college and District plans and monitors implementation to ensure the evaluation of their effectiveness. Works with, assists and coordinates with the other Adult Education Directors and District office staff in terms of grant activities and reports. Provides leadership for continuous planning and implementation for expanding programs and services consistent with the AEP objectives. Regularly attends the meetings of the Coast Adult Education
Consortium.
2. Establishes standards of service delivery, specific goals, and performance measures. Supervises, advises, trains, motivates, and assists program employees to accomplish established goals in order to provide and improve all aspects of the program for the community consistent with approved plans and provides high quality of service.
3. Provides leadership for the development and implementation of career preparation and college readiness (enhanced) noncredit courses and certificates consistent with the AEP defined program areas. Directs and oversees adult education noncredit instructional programs.
4. Develops class schedules and site selection to maximize student access. In collaboration with other administrators, assigns personnel, monitors enrollment and class size, and determines continuation or cancellation of classes based on enrollment and cost considerations. Recommends course offerings based on community needs, funds, instructor availability and consistent with AEP objectives.
5. Organizes, attends, or chairs a variety of administrative and staff meetings, as required. Serves on college and District committees and special projects, as assigned. Works cooperatively and provides leadership as a member of the administrative leadership team, consistent with the mission and functions of the college and District. Coordinates programs and services, as appropriate, with other District and college personnel.
6. Supports and coordinates activities and projects between faculty and representatives of local adult education schools, continuation schools, regional occupational programs, and the local community for AEP defined programs.
7. Develops marketing strategies and methods to promote the Coast Adult Education Consortium programs and services, including, but not limited to, presentations at businesses, schools, and agencies within the community.
8. Oversees a marketing plan for adult education programs, develops marketing strategies and methods to promote courses and programs. Oversees and collaborates with advertising and marketing services to conduct needs assessments, enhance visibility of programs, and recruit students. Develops, facilitates, and attends applicable events and activities.
9. Maintains current knowledge of instructional theories and new technologies pertinent to assigned projects; learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner. Maintains up-to-date knowledge and skills related to pertinent legislation, emerging trends in adult education, and the duties and responsibilities of the position.
10. Develops and monitors budgets and maximizes financial resources. Supervises the administration of projects funded by AEP and other contracts, agreements, and grants.
11. Directs the preparation and maintenance of detailed and comprehensive records, reports and files related to the consortium personnel, facilities and activities; ensures the collection, recording and reporting of required enrollment and performance data. Collaborates with Research and Institutional Effectiveness to plan, collect, and assess data to support college program review and state reporting requirements. Works with college and District personnel to prepare and submit timely and accurate reports to meet state and federal requirements.
12. Performs other related duties as assigned that support the objective of the position.
13. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.

Qualifications and Physical Demands

Qualifications
Knowledge and Skills
1. The position requires knowledge of Adult Education including the theories, concepts, and prevailing practice in delivering adult education.
2. Requires in-depth knowledge of the dynamics of a culturally and economically diverse community, its education and retraining needs.
3. Requires knowledge of budget preparation, managing, and reporting.
4. Requires knowledge of grant writing and grant administration.
5. Requires knowledge and understanding of the philosophy and objectives of the community college.
6. Requires proficiency with computer skills including, but not limited to, word processing, spreadsheets, email, and databases.
7. Requires knowledge of advertising and marketing methods and techniques.
8. Requires knowledge of designing, developing, and implementing effective, integrated programs and services.
9. Requires knowledge of personnel management, supervision, and evaluation.
10. Requires well-developed oral and written language skills to prepare reports and professional correspondence.
11. Requires well-developed human relations skills to conduct performance reviews, deliver presentations, and convey technical information to a variety of audiences.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to plan, organize, and supervise programs and operations of the Adult Education Program.
3. Requires the ability to effectively manage resources.
4. Requires the ability to prepare, manage, and report budgets, including grant reporting compliance.
5. Requires the ability to learn, interpret, and apply State Education Code, Government Code, Title 5, and other federal and state regulations as related to the responsibilities of the position.
6. Requires the ability to lead and direct the work of others to create a team atmosphere.
7. Requires the ability to liaison and work closely with all relevant segments of the community, program staff, and administration in respect to promoting, furthering, continuing, and maintaining the program.
8. Requires the ability to exhibit tact, courtesy, and patience in those relationships.
9. Requires the ability to communicate effectively, both orally and in writing, while giving presentations, instructions, and explanations to individuals, and small or large groups notably when connecting to improve the skills of the community.
10. Requires understanding of, sensitivity, and commitment to meeting the needs of the individuals from diverse academic, socioeconomic, cultural, disability and ethnic backgrounds.
11. Requires the ability to work cooperatively and productively with internal and external constituencies.
12. Requires the ability to advocate for collegiality, staff cohesiveness and the other core values of the institution.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or
unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
This position typically requires a Master's degree and two years of experience managing grant or categorically funded programs and three years of management experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

AND
Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job

Note: D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. The Coast Community College District is focused on creating a culture of inclusive excellence by uplifting employees and students throug