Administrative Assistant II (277690)

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title:  Administrative Assistant II

Location:  Boston, MA 02163

Duration:  6 months

Pay Rate:  $20-25/hr.

Job Description:

• Up to 14 hours per week, organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.
• Provide calendar management support for the Chief Information Officer (CIO), including scheduling and coordinating recurring meetings, one-on-one appointments, leadership meetings, and other standing commitments while managing scheduling conflicts and ensuring efficient use of time.
• Coordinate Information Technology Leadership Council (ITLC) meetings by managing schedules, distributing agendas and meeting materials, taking and distributing meeting notes, tracking action items, and facilitating Zoom meeting logistics.
• Support meeting logistics for department-wide forums, including scheduling, managing virtual meeting platforms, and disseminating related communications.
• 14 hours per week, flexible days (most likely 1 day/week will be 7 hours, with 2 additional days at 3.5 hours) MUST be available to work on Thursdays. Required Qualifications: proficient in Microsoft Word, Outlook, and PowerPoint.  Preferred Qualifications: experience with supporting high-level management; friendly and collaborative; experience managing calendars and coordinating meetings.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.