Administrative Assistant

We are looking for an Administrative Assistant to join a team in California, supporting proposal development and office coordination in a long-term contract position. This role focuses on turning technical input and pricing details into clear client-facing documents while maintaining a high standard of accuracy and presentation. The position also supports day-to-day administrative tasks and communication needs in a fast-paced environment.

Responsibilities:
• Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review
• Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems
• Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review
• Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery
• Compile complete proposal packages and prepare final documents for timely distribution to clients
• Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately
• Provide general administrative support, including data entry, document coordination, and office assistance as needed
• Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required• Demonstrated experience in administrative support, proposal coordination, or document preparation roles
• Strong proofreading, business writing, and written communication skills
• High level of accuracy with excellent attention to detail in document and data management
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Ability to manage multiple assignments and meet deadlines in a busy work environment
• Experience with data entry and administrative office procedures
• Familiarity with Sage 100 Contractor, Master Builder, or similar software is preferred